12-5410-003 BID 26-0626E4-012 SUBMISSION INSTRUCTIONS.pdf
PDF 106 KB Posted
- Solicitation number
- BID#: 26-0626E4-012
- Issued by
- Erie County, New York
About this file
This document is a Submission Instructions for Suppliers issued by Buffalo Public Schools, detailing the requirements for participating in a procurement opportunity via the Bonfire digital portal. Suppliers must submit various documents for a bid opportunity, including a required Offering Questionnaire (Q-05MQ), optional Voluntary Surveys (Q-09IW), and a required Inspection & Repair Bid Table (BT-68BK), all to be completed using specific Excel response templates. The submission period opens July 28, 2025, with a question period ending August 11, 2025, and the final submission deadline is August 22, 2025, at 11:00 AM EDT. Suppliers must upload multiple required documents such as Non-Collusive Bidding Certification, Insurance Certificates, Equal Opportunity Forms, and References, with a maximum file upload size of 1000 MB.
The submission process requires vendors to access response templates through the Buffalo Schools Bonfire hub at https://buffaloschools.bonfirehub.com/opportunities/195768, with specific technical requirements including using Microsoft Edge, Google Chrome, or Mozilla Firefox browsers, enabling JavaScript and browser cookies. Optional supplemental documents can include Subcontractor Documentation, Anti-Lobbying Narrative, Vendor Information Packet, and W-9 forms. Vendors will receive an email confirmation with a unique confirmation number upon finalizing their submission, and technical support is available through Bonfire at Support@GoBonfire.com or their help forum.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering Questionnaire
(Q-05MQ)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
09IW)
Questionnaire:
Excel (.xlsx) 1 Optional
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non- Collusive Bidding Certification
File Type: PDF (.pdf) Multiple Required
Insurance Certificate
File Type: PDF (.pdf) Multiple Required
Completed Equal Opportunity Form
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF (.pdf) Multiple Required
Disclosure Narrative
File Type: PDF (.pdf) Multiple Optional
Debarment Narrative
File Type: PDF (.pdf) Multiple Optional
Certifications (MWBE, etc..)
File Type: PDF (.pdf) Multiple Optional
Policy 5414
(MWBE)
Compliance Narrative
File Type: PDF (.pdf) Multiple Optional
Subcontractor Documentation
File Type: PDF (.pdf) Multiple Optional
Anti-Lobbying Narrative
File Type: PDF (.pdf) Multiple Optional
Other Vendor Information (as needed)
File Type: PDF (.pdf) Multiple Optional
Vendor Information Packet
File Type: PDF (.pdf) Multiple Optional
W-9 File Type: PDF (.pdf) Multiple Optional
Inspection & Repair Bid Table (BT-
68BK)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/195768.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/195768.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/195768
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Aug 22, 2025 11:00 AM EDT.
The Question period for this opportunity starts Jul 28, 2025 8:00 AM EDT. The Question period for this opportunity ends Aug 11, 2025 4:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Aug 22, 2025 11:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally.
Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us
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