Electronic healthcare incident reporting system

The state of West Virginia, specifically Lewis County, is soliciting proposals for an Electronic Healthcare Incident Reporting System through a direct award procurement process. The contract opportunity, posted on September 16, 2025, with responses due by September 30, 2025, seeks a comprehensive electronic system designed to streamline healthcare incident documentation and reporting. The procurement appears to target a technology solution that will enhance healthcare risk management and incident tracking capabilities for the county's healthcare infrastructure. Attached documentation includes multiple critical files such as vendor quotes, cloud service procurement addendums, federal funds contract clause addendums, and a final procurement form, indicating a complex and carefully structured procurement process. The opportunity requires vendors to provide a sophisticated electronic reporting system with specific technical capabilities, though the precise technical specifications are not fully detailed in the provided overview. Evaluation criteria and specific technical requirements would likely be outlined in the detailed attachments, particularly the "Vendor Quote.pdf" and "Approved 65A.pdf" documents.

The contract opportunity does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises based on the provided information. The procurement appears to be a direct award, which suggests a potentially sole-source or pre-selected vendor approach. Attached documents like the "WVCloud-SaaSProcurementAddendum.pdf" and "OSAFederalFundsContractClauseAddendum.pdf" imply potential federal funding involvement and cloud-based software-as-a-service (SaaS) procurement guidelines. While specific award values are not immediately apparent, the comprehensive documentation and multiple attached files suggest a significant technological investment for Lewis County's healthcare incident reporting infrastructure. The procurement seems focused on implementing an advanced electronic system that can potentially integrate with existing healthcare technology platforms. The inclusion of federal funds contract clause documentation indicates rigorous compliance and potential oversight requirements for the selected vendor.