Electronic Components, Tools, Test/Measure Equipment and Accessories

The City of Philadelphia, Airport Purchasing Administration Unit on behalf of the Department of Aviation, is requesting quotes for electronic components, tools, test/measure equipment, and accessories under a requirements contract with quotes due by 10:30 a.m. on July 8, 2026. Local Business Entity (LBE) certification qualifies vendors for a 10% bid price preference.

The scope includes infrared thermometers, digital multimeters, power supplies, and general electronic components. Specific items are Fluke 62 Max infrared thermometers, Fluke 115 and 117 digital multimeters, and Korad KD6003D power supplies, quoted at estimated quantities ranging from 3 to 30 units each. Pricing for components from Digi-Key Corporation is reimbursed at the vendor's actual acquisition cost plus a markup not to exceed 12%, supported by original supplier invoices. Pricing for specified test equipment is subject to a maximum 4% annual increase tied to the Philadelphia Consumer Price Index for All Urban Consumers. The successful bidder must maintain adequate inventory and provide over-the-counter pickup service at a facility located within 25 miles of Philadelphia International Airport, operating Monday through Friday from 8:30 a.m. to 5:00 p.m., and must provide next-day delivery service with a minimum order amount of $250 per delivery. All products must include a minimum 90-day warranty. General liability insurance coverage naming the City as additional insured is required.

The estimated total expenditures for the initial contract period are $50,000. The contract term is twelve months from award, renewable at the City's sole discretion for up to four additional one-year periods, plus potential three-month extensions. Bidders must pay a $100 non-refundable Annual Bid Security Program fee, a $25 non-refundable Bid Processing Fee per quote, and a $25 Performance Security fee. Quotes must be submitted electronically through PHLContracts, and bidders must submit a signed Consent and Authorization Agreement prior to bid closing. No pre-bid meeting is required; site inspections are not applicable. Three customer references and disclosure of any previous City contracts are required.