Electron Spin Resonance Spectrometer(UW-MAD)[19-0068]

The University of Wisconsin-Madison's Purchasing Services Department is seeking bids for an Electron Spin Resonance (ESR) Spectrometer System for the Department of Medical Physics. The procurement is a competitive Request for Bid (RFB) solicitation focused on acquiring a highly specialized benchtop scientific instrument with specific technical requirements. The ESR spectrometer must have a compact footprint of no more than 15.75" x 10.5" x 7.75", weigh less than 100 lbs, and demonstrate a signal-to-noise ratio of 1000:1 or better with the capability to detect concentrations as low as 10pM. Key deliverables include the spectrometer system, installation, and on-site training for two personnel. Bidders must submit a detailed specification table with "yes" or "no" responses for each requirement and provide written explanations for any deviations. The procurement timeline includes written questions due by June 21, 2019, and final bids due by 2:00 p.m. CDT on June 28, 2019. Bid pricing must be submitted on an Itemized Bid List, with unit list and net prices, and all costs must be quoted FOB Destination and Installed.

While no specific set-aside designations are mentioned, bidders must meet several qualification requirements, including being an original manufacturer, authorized distributor, or manufacturer-authorized dealer with service and repair capabilities. Contractors must provide a client reference list of three comparable institutions, maintain appropriate insurance coverage, and agree to unlimited callback maintenance service during normal business hours. Bidders are required to certify they are not debarred from federal contracting and must provide warranty documentation. The procurement does not specify a precise award value or budget range, nor does it list incumbent vendors. Contractors must provide a minimum of one annual maintenance inspection and offer governmental and educational discounts. The University reserves the right to determine the acceptability of any bid deviations and will make award determinations as soon as possible after bid opening, with the bid abstract remaining confidential until after the award is determined.