Electrical Switchgear

The New York State Department of Corrections and Community Supervision (DOCCS) is requesting bids for electrical switchgear testing, inspection, maintenance, and corrective repairs at Groveland Correctional Facility in Sonyea, New York, with bids due December 8, 2025 at 11:00 a.m. A mandatory site visit is scheduled for November 14, 2025 at 9:00 a.m. A Service-Disabled Veteran-Owned Business (SDVOB) participation goal of 6 percent applies; no MWBE or DBE goals are established.

The scope encompasses comprehensive testing and servicing of all electrical switchgear equipment at the facility, an annual base bid covering labor, materials, equipment, and ancillary costs, a one-time Arc Flash Safety Awareness Training component, and a time-and-materials pricing structure for work outside the base bid. The facility will provide and maintain temporary generators ranging from 20 kilowatts to 300 kilowatts across twelve locations, fueling them throughout the project; the contractor must supply an accurate generator list specifying building numbers, kilowatt sizes, voltage specifications, and cable lengths. The contractor is responsible for completing the National Grid Outage Request form.

The contract term is one year commencing upon Office of State Comptroller approval, with potential State adjustment of contract dates up to two calendar months. Award will be made by Grand Total to the lowest responsive and responsible bidder. Matco Electric is the incumbent contractor.

Required insurance includes Workers' Compensation and Disability Benefits coverage, Commercial General Liability of not less than $1 million per occurrence, Business Automobile Liability of $1 million per occurrence, and Professional Errors and Omissions insurance of $1 million per occurrence. The bid must include all costs for travel, licenses, insurance, and administrative expenses. Bidders must comply with New York State prevailing wage rate provisions and submit a Vendor Responsibility Questionnaire certified within six months prior to bid opening, proof of insurance prior to contract commencement, and MWBE and SDVOB utilization plans. Questions are due November 21, 2025. In-person bid delivery is mandatory; email and facsimile submissions are not acceptable.