Electrical Supplies

The City of Dallas is soliciting competitive bids to establish a sixty-month Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for the procurement of electrical supplies for citywide use, with solicitation number BE26-00029715. This competitive sealed bid solicitation (Posted February 5, 2026; Due March 13, 2026) seeks to establish a framework agreement whereby the City will order electrical supplies on an as-needed basis throughout the contract term, with specific quantities and delivery schedules to be determined at the time of individual orders. The procurement encompasses electrical supplies across eleven distinct product groups, with Group 11 evaluated by brand and Groups 1-10 evaluated competitively. Successful bidders must be established businesses in operation for a minimum of five years, possess authorized dealer/distributor status with proof of manufacturer authorization, maintain adequate inventory for timely fulfillment, and assign dedicated personnel to manage the City account. Award will be made to the responsive and responsible bidder(s) offering the most advantageous percentage discount or markup applied to estimated five-year expenditures, with all sample lines within each group requiring unit pricing in conjunction with discount/markup percentages for evaluation. The City requires bid security of $100.00 with submission, and the contract will commence upon Dallas City Council approval and contract execution. Pricing discounts or markups must remain firm for the entire five-year term and include all delivery, shipping, and freight costs at no additional charge, with standard payment terms of net thirty days upon receipt of correct invoices and fulfillment required within thirty business days of order receipt (with emergency in-stock items available within twenty-four hours and standard items within three working days).

The City of Dallas offers a Local Preference Program providing consideration to local firms with principal places of business in Dallas, allowing a preference margin of up to 3% of the lowest bid for contracts exceeding $500,000 or 5% for contracts under $500,000. While the specific budget range is not explicitly stated in the solicitation documents, the contract value is anticipated to be substantial given the sixty-month duration and the local preference thresholds referenced. Bidders should note that the City is exempt from federal excise taxes and state and local sales and use taxes, and suppliers should not include these taxes in their bids. All successful vendors must comply with applicable federal, state, and local laws, including equal employment opportunity requirements for contracts exceeding $50,000, living wage provisions for general service contracts valued over $50,000, and various federal compliance standards related to debarment, non-discrimination, environmental regulations, and safety standards. Vendors must provide valid W-9 forms prior to award and submit all bids electronically through the City's procurement portal at https://dallascityhall.bonfirehub.com/login. A pre-bid meeting will be held to allow bidders to ask questions and obtain clarification from the requesting department, with all subsequent communication directed through the assigned City buyer via the electronic bidding portal.