Electric Vehicle Charging System Selection

The City of Urbana, Illinois, located in Champaign County, is conducting a Request for Proposal (RFP) for Electric Vehicle Charging System Selection, aimed at identifying and qualifying one or more electric vehicle charging systems for future public facility improvements. The procurement specifically seeks to install five Level 2 dual-port electric vehicle charging stations on the exterior wall of a building at 704 Glover Avenue, exclusively for City-owned vehicles. The proposed charging system must provide 40 kW load (20 kW per port) with 208 V, single-phase AC power, fed by two 100 A circuits, primarily supporting Ford F-150 Lightning and Chevrolet Bolt vehicles. Key procurement dates include a release date of July 3, 2025, a deadline for questions on July 14, 2025, and a final response deadline of July 17, 2025, at 5:00 pm. The evaluation process will be conducted in two phases, focusing on equipment quality, software quality, and proposal content, with a total possible score of 60 points. Vendors must provide comprehensive details about equipment characteristics, network connectivity, warranties, maintenance contracts, and software capabilities.

The procurement will be funded through a line-item appropriation from the State of Illinois General Revenue Fund, with no specific set-aside designations or restrictions on vendor participation mentioned in the documentation. While the RFP does not directly result in an immediate product purchase, it will establish qualified products for a future invitation to bid (ITB). The City emphasizes tracking charger utilization and ensuring only authorized vehicles can access the charging system. Vendors are expected to demonstrate robust software capabilities for managing charging access, monitoring usage, and providing comprehensive system reporting. The procurement appears designed to support the City's transition to electric vehicle infrastructure, with a focus on efficiency, functionality, and comprehensive system integration. Although a specific budget range is not explicitly stated, the procurement suggests a strategic investment in municipal electric vehicle charging capabilities.