The Transit Authority of Lexington-Fayette Urban County Government (Lextran) issued Request for Proposals #2024-08 on May 17, 2024, to procure electric motors for transit buses, specifically seeking starters and alternators from manufacturers such as Delco Remy and Niehoff, with estimated quantities ranging from 1 to 20 units per component type. Lextran operates a 118-vehicle fleet serving 26 fixed routes and paratransit services with an annual combined operating and capital budget of $37.6 million and 3.7 million trips annually. Proposers must submit detailed pricing information, warranty terms, and delivery times for the electric motor components, along with comprehensive documentation including insurance certificates and financial capacity information. The procurement will be evaluated on a best value basis using five weighted criteria: cost of products (30%), delivery times (20%), warranty (20%), demonstrated experience and references (15%), and capacity (15%). A pre-proposal meeting was scheduled for May 28, 2024, with a question submission deadline of June 5, 2024, and proposals due by July 2, 2024, at 3:00 pm eastern time. The contract term is two years with options for two additional one-year extensions, totaling a potential four-year contract period, with an expected contract start date of September 8, 2024.
There is no specific Disadvantaged Business Enterprise (DBE) goal designated for this procurement; however, Lextran strongly encourages DBE participation and requires eligible proposers to complete an Affidavit of Compliance for Disadvantaged Business Enterprise. All proposers must complete multiple compliance certifications, including certification regarding debarment and suspension status, non-collusion affidavit, procurement integrity certificate, lobbying restrictions certification, and Buy America compliance forms specific to rolling stock and associated equipment under 49 U.S.C. 5323(j) and 49 C.F.R. Part 661.11. Proposers are required to submit either a Certificate of Compliance or Certificate of Non-Compliance with Buy America Rolling Stock Requirements, with submission of both forms rendering the proposal non-responsive. A Financial Capacity Form completed by a financial institution representative must be submitted to verify the proposer's financial standing and account status. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget range or award value is disclosed in the available materials.