Electric Fleet Charging with Invoicing Service

The Savannah-Chatham County Public School System is soliciting proposals through RFP 23-52 for qualified firms to provide electric vehicle charging services for the Board of Education Police Department's electric fleet, along with associated invoicing and billing administration. The procurement encompasses the installation and operation of charging infrastructure to support nine electric vehicles consisting of Ford F-150 Lightning, Ford Mustang, and Ford E-Van models that operate seven days per week. The service provider must deliver Level 3 Fast Charging capability while supporting the district's existing Level 2 charging infrastructure, and is responsible for accurate invoicing and payment processing for departmental budget allocation. Key objectives include expanding the district's electric vehicle infrastructure beyond current Level 2 capabilities and establishing a reliable charging system that accommodates the varying state of charge requirements and range specifications of each vehicle model. The RFP was originally posted on May 7, 2023, with the closing deadline extended to June 15, 2023 at 11:00 AM Eastern Time through Addendum #2. Addendum #1, issued on May 30, 2023, provided clarifications regarding the fleet composition, operational requirements, and technical specifications for the charging services. Proposing firms must acknowledge receipt of both addendums on the Proposal Certification Form to maintain responsive status.

The solicitation documents do not explicitly specify set-aside designations, restrictions on respondent types, disadvantaged enterprise requirements, or incumbent vendor information. No existing contractor status, budget ranges, or award values are detailed within the available solicitation materials. Prospective bidders should consult the complete RFP 23-52 solicitation document and both issued addendums for comprehensive information regarding evaluation criteria, technical qualifications, contract term length, renewal options, any required site visits or bidders' conference details, and complete pricing and cost proposal requirements necessary to submit a competitive proposal. The annual nature of this contract indicates ongoing service delivery expectations with potential for renewal or extended terms as part of the district's broader electric vehicle infrastructure expansion initiative.