RFP 23-52 Addendum 1

Savannah-Chatham County Public School System

Purchasing Department

208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572 Email Address: purchasing@sccpss.com

Number: RFP 23-52 Electric Fleet Charging with Invoicing Service (Annual Contract)

Addendum #1

RFP Posting Date: May 7, 2023

Addendum Posting Date: May 30, 2023

RFP Closing Date and Time: June 8, 2023 at 11:00 AM

The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Proposal Certification Form (Form 2) of solicitation, in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive.

Firms are encouraged to review the contents of this document and to respond accordingly.

Addendum No. 1 is being issued to respond to the following questions submitted.

Question: Response:

1. What is the vehicle make and model for the electric fleet?

Ford F-150 Lightning, Ford Mustang, and Ford E-Van

2. We understand there are nine (9) vehicles for now; how many daily charging cycles are needed?

Daily charging cycles are not expected;

however, whenever Level 3 Fast Charging is needed, we want this charging speed—as we currently have access to Level 2 chargers.

3. What are the working days per week for the fleet?

7 days a week Sunday through Saturday

4. What is the average state of charge needed per day?

Varied—as each vehicle type has different range/charge capacity. For example, the van range is <150 miles calculated; however, the vehicles are closer to 300 miles. Having access to commercial (retail) charging will allow drivers to “top off” as needed—with Level 3 charging.

5. What are the minimum return and expected charge states before returning to the road?

N/A

6. When is the target date to start? Upon award of contract

7. Are the charge management services exclusively for SCCPSS’ Campus Police fleet?

Yes—other departments (non-police) should manage their own e-fleets and sub-accounts.

8. Will they be utilized by other District personnel or the public?

No

9. What types of vehicles will be utilizing the charging stations?

See answer to question #1

10. Are the vehicles owned by SCCPSS?

Yes.

11. Is the provider responsible for installing any hardware, or solely the software platform?

The Board’s primary purpose and intent of this solicitation is to establish an annual contract to provide commercial or retail electrical charging services for the District’s electric fleet at the service provider’s charging station network located in the Chatham County area, and to bill the District monthly for the charging services.

The ability to provide this service throughout Georgia, Florida, and South Carolina would be an added benefit for the District.

12. What is the scope of charger services required in Florida and South Carolina?

The ability to provide charging service at the service provider’s charging station network within the states of Florida and South Carolina would be an added benefit for the District.

13. Is the provider expected to install and operate equipment beyond the District?

The Board’s primary purpose and intent of this solicitation is to establish an annual contract to provide commercial or retail electrical charging services for the District’s electric fleet at the service provider’s charging station network located in the Chatham County area, and to bill the District monthly for the charging services.

14. Can you provide an estimate for the number of charging stations you are looking for a vendor to provide services for?

The Board’s primary purpose and intent of this solicitation is to establish an annual contract to provide commercial or retail electrical charging services for the District’s electric fleet at the service provider’s charging station network

15. Will the smart phone application be available to the public, or to specific users employed by SCCPSS?

Specific SCCPSS users

16. Would the chargers be for public use or for the District only?

The service requested is for District use only.

17. Do you know the minimum number of kW you would need from each charge?

No. The use is varied depending on user need and location.

18. Is there a minimum of DC fast chargers for the scope of work?

Ideally, one DC Fast charger (Lvl 3) should be available at each retail location.

19. Under Proposal Certification form 2, can you explain what local means? Nonlocal?

Please refer to Section P. Local and/or Minority/Women Business Enterprise (LMWBE) Policies, paragraph 2 on page 7 of the solicitation document.

20. Does the Partnership/Join Partnership section pertain to subcontractors?

No.

21. Are there site designs for the properties in questions?

No.

22. For the proposed new chargers, does the SCCPSS know how many they want to install?

The Board’s primary purpose and intent of this solicitation is to establish an annual contract to provide commercial or retail electrical charging services for the District’s electric fleet at the service provider’s charging station network

23. Does SCCPSS have location maps for where these new chargers will be installed?

This solicitation is not intended for installation of chargers on District property.

24. Does these new chargers need to be OCPP compliant?

Compliance is needed only if lacking OCPP would prevent use by our Ford vehicles.

25. Do these public chargers need to have Point of Sale capability in the form of tap or inserting credit card? Or is this intended for SCCPSS fleet charging only and invoicing will do directly to SCCPSS?

The Board’s primary purpose and intent of this solicitation is to establish an annual contract to provide commercial or retail electrical charging services for the District’s electric fleet at the service provider’s charging station network located in the Chatham County area, and to bill the District monthly for the charging services.

This RFP is requesting services only for District electric fleet. Offerors should provide details on how the usage charges are tracked and billed monthly to the District.

26. Will these chargers be available to the public for charging or just the Fleet?

This solicitation is not intended for installation of chargers on District property.

27. Will SCCPSS be responsible for the electric cost ev charging?

Yes

28. Does SCCPSS have a budget for this proposal?

No.

29. Does SCCPSS have any requirements in terms of charge time?

DC Fast Charging (Level 3)

30. Does SCCPSS have any power requirements for the chargers (e.g. 32 amp vs 48 amp)?

Amperage is based on supporting our DC Fast Charging at retail locations.

31. Will SCCPSS be responsible for all the electrical requirements (e.g. permitting, upgrading electrical panel, construction, running conduit, etc.)?

The Board’s primary purpose and intent of this solicitation is to establish an annual contract to provide commercial or retail electrical charging services for the District’s electric fleet at the service provider’s charging station network

32. Will there be any construction require for this Proposal or will SCCPSS handle those requirements and proposal only needs to do installation up to the stub?

The Board’s primary purpose and intent of this solicitation is to establish an annual contract to provide commercial or retail electrical charging services for the District’s electric fleet at the service provider’s charging station network

33. Can SCCPSS provide the model and make of your fleet vehicles?

See answer to question #1

34. In the RFP, there is a requirement to have “capability of home (residence) installation of charging equipment and independent of homeowner meter”, can you clarify this?

Are you looking to also offer charging equipment and home installation chargers to the public residential customers or are these SCCPSS employees only?

Do you have an estimated number of how many residential chargers will be needed?

Note: usually home EV chargers are Level II not the requested Level III DC fast chargers.

(1) We would like the contractor to have the ability to install charging equipment at the employee’s residence—to charge the Government owned vehicle (GOV). We do not want the power usage, to charge the GOV to record on the homeowners electric meter. Power used to charge the GOV should be on a separate meter or recorded separately to prevent incurring charges by the employee.

(2) SCCPSS employees only

(3) No more than 10

(4) Level 2 Chargers are fine for home charging. With a dedicated service (separate meter) we ask for the option to include Level 3 chargers.

35. Do you need an EV software to remotely manage, operate and control the EV charging stations or are you looking to the Proposer to provide this managed service?

No remote charging software is required.

Charging station and associated account should track utilization for billing.

***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***

End of Addendum #1 to RFP 23-52 Electric Fleet Charging with Invoicing Service (Annual Contract)