Electric Cargo Van

Hudson Valley Community College (HVCC) in Troy, New York is soliciting sealed bids for one electric panel cargo van under Bid No. 4065, with bids due November 19, 2026 at 2:00 PM and bid opening at 2:15 PM EDT that day. The specification calls for a 2026 eActive Lithium model or equivalent, and the bid form references a Vantage LIV9DC or equivalent. Bidders must match a detailed set of drivetrain, battery, and chassis specifications: a 72V control mechanism, 35HP AC motor, 100AH lithium battery pack, automatic transmission, steel chassis, 25 mph maximum speed, and rust-proof undercoating.

Vendors must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, commercial automobile liability of $1,000,000 combined single limit, workers' compensation under New York law, and property insurance on equipment and materials used under the contract. Carriers must be authorized in New York and rated A- VII or better by A.M. Best. The Certificate of Insurance must name HVCC, the County of Rensselaer, and the State University of New York as additional insureds before work begins. Required bid documents include a signed Non-Collusive Bidding Certification, brochures or catalogs showing model numbers, references preferably from educational institutions, and the signature of a bid manager. Bids must be submitted in duplicate on official HVCC forms, either through the Bonfire portal at hvcc.bonfirehub.com, in person, or by mail to Tabitha D'Attilio, Director of Procurement, Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180. No bid bond or certified check is required.

Award will go to the lowest responsible bidder meeting all required specifications. Pricing must include the total vehicle price, delivery fees, and a detailed fee breakdown with delivery timeline estimates. Vehicles must ship prepaid and arrive F.O.B. at HVCC Central Receiving, 80 Vandenburgh Avenue, Troy, New York, on weekdays between 9:00 AM and 3:30 PM. The successful bidder will be notified within 30 working days after bid opening through a letter of intent or purchase order. The awardee must sign HVCC's Service and Supply Agreement and obtain a purchase order before performing work. HVCC reserves the right to reject any and all bids and to cancel orders if delivery or performance dates are missed.