Eight (8) Trucks for the Community Recreation and Events Department & Cheyenne Fire Rescue Department

The City of Cheyenne is requesting bids on eight pickup trucks for the Community Recreation and Events Department and Cheyenne Fire Rescue Department under IFB E-5-27, with bids due November 16, 2026 at 2:00 p.m., a mandatory pre-bid meeting on October 29 at 11:00 a.m., and questions due November 4 at 5:00 p.m. Wyoming residents may receive a 5% bid preference if their bid does not exceed 5% more than the lowest qualified nonresident bid, provided federal funds are not involved.

The scope comprises one new 2026–2027 1-ton regular cab pickup with 8-foot box and plow for Parks; four mid-size crew cab or double cab pickups for Programs & Facilities, Clean & Safe, Cemetery, and CRE Administration; and three full-sized crew cab pickups for Cheyenne Fire Rescue Support Captain, Training Support, and Deputy Fire Marshal/Inspection/Prevention roles. All vehicles must be new current manufacturer models, fully specified by line item with Y/N compliance selections; bidders must submit exceptions via a provided Deviations/Substitutions Worksheet.

For Cheyenne Fire Rescue vehicles, emergency vehicle control systems must standardize on SoundOff Signal bluePRINT with no equivalent substitutions accepted. Upfitters must be authorized SoundOff Signal dealers and bluePRINT certified installers located within thirty road miles of Fire Rescue Headquarters or demonstrating equivalent mobile service capabilities. Emergency vehicle specifications include Kenwood Viking VM7000 mobile radios, Cradlepoint routers, 3M exterior graphics matching current fleet standards, and professional installation of seat covers, consoles, and cargo equipment. Five-year installation warranties and OEM warranties of three-year/36,000-mile bumper-to-bumper and five-year/60,000-mile powertrain coverage are required.

Delivery is due within 180 calendar days of award, fully operational and ready for immediate service. Liquidated damages of $30.00 per item per calendar day or 0.10% of per-item price per calendar day (whichever is greater) apply for late delivery. The City accepts trade-ins on seven vehicles. A bid guarantee of 5% of total bid amount is required only if any single unit exceeds $100,000. All bids are quoted F.O.B. to applicable City Departments in Cheyenne, Wyoming. Award is anticipated December 14, 2026.