Eight (8) Seperate Emergency Generator Contracts

The West Virginia Division of Corrections and Rehabilitation (DCR) is soliciting Request for Quotation (RFQ) ARFQ 0608 DCR2600000067 for eight separate emergency generator contracts across multiple correctional and juvenile detention facilities in Berkeley, Marshall, Hampshire, McDowell, and Tucker counties. The procurement seeks comprehensive generator maintenance services, including preventative maintenance, load bank testing, corrective maintenance, and emergency generator rental for diesel-powered generators ranging from 80 kW to 1,100 kW. Mandatory contractor qualifications include factory training with three years of emergency generator repair experience, West Virginia Electricians and Contractors Licenses, and compliance with National Electric Code, International Building Code, UL standards, and NFPA requirements. Bidders must provide detailed pricing for various service categories, including hourly labor rates for regular, overtime, holiday, and emergency work, per-trip service charges, parts markup, and emergency generator rental pricing. Key deliverables include 24/7 emergency response with a two-hour phone response and 24-hour onsite arrival window. The question submission deadline is November 7, 2025, at 2:00 PM EST, with bid submissions due November 14, 2025, at 10:30 AM EST, followed by a public bid opening at 11:00 AM EST.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must submit a five percent bid bond and provide performance and labor/material payment bonds equal to 100 percent of facility bid amounts. All contractor employees must complete security documentation, including NCIC background checks, PREA questionnaires, and Certificates of Understanding prior to facility access. The contract is structured as an open-ended term contract for one year with potential for four successive one-year renewal periods. Total payments under the contract cannot exceed $500,000, which includes initial term payments, renewals, delivery orders, and change orders. The estimated parts cost is $2,000 per facility, with estimated annual labor hours ranging from 24-40 regular hours, 8 overtime hours, 4 holiday hours, and 4 emergency hours. The facilities included are Eastern Regional Jail and Correctional Facility, Northern Regional Jail and Correctional Facility, Potomac Highlands Regional Jail and Correctional Facility, J.M. Chick Buckbee Juvenile Center, Kenneth Honey Rubenstein Juvenile Center, Vicki V. Douglas Juvenile Center, and Stevens Correctional Center and Jail.