Educational Evaluation Material - Testing Kits

Katy Independent School District (Katy ISD) in Harris County, Texas is seeking qualified vendors to supply Educational Evaluation Materials and Testing Kits through RFP #2517YT. The procurement focuses on acquiring valid and reliable assessment instruments and protocols designed to support special education eligibility evaluations, including testing materials for speech and language, cognition, adaptive behavior, academic achievement, emotional/behavioral functioning, and developmental domains. Vendors must provide consumable items such as protocols and new test kits on an as-needed basis, with testing materials specifically designed to be user-friendly in administration, scoring, and interpretation for evaluators conducting Full Individual Evaluations (FIEs) across psychoeducational, psychological, and speech/language domains. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), quality of goods or services (15 points), extent to which goods meet District needs (15 points), vendor's past relationship with the District or similar-sized entities (5 points), long-term cost (10 points), adherence to RFP terms and conditions (10 points), and other relevant factors (5 points). The proposal submission deadline is Thursday, April 16, 2026, at 2:00 pm Central Standard Time via the Katy ISD OpenGov System or sealed mail/hand delivery to 6301 South Stadium Drive, Katy, Texas 77493, with the question deadline set for April 9, 2026, at 2:00 pm. The initial contract term runs from September 1, 2026, through August 31, 2027, with options to renew annually for up to four additional years by mutual written agreement.

No specific set-aside designations or restrictions limiting organizational eligibility have been identified in the RFP documentation. All deliveries must be F.O.B. Destination with inside delivery during regular business hours, with payment made upon receipt and acceptance of items and a valid invoice in accordance with the Texas Prompt Payment Act; awarded contractors must pay subcontractors within ten days of receipt of payment. Katy ISD is exempt from Texas and local sales taxes and federal excise taxes. Vendors should provide catalog pricing, percentage discounts off shelf or list prices, and comprehensive pricing information through the OpenGov System, with pricing firm for the first contract year and any subsequent increases requiring written notice at least 30 days prior to the effective date. The District reserves the right to award one or multiple contracts, and no specific budget range or award value has been disclosed. Katy ISD may require vendors to provide training when new materials are introduced and will only accept deliveries with a valid purchase order, assuming no responsibility for unauthorized deliveries.