Educational Diagnostic Services (Evaluations)

Deming Public Schools in New Mexico is seeking a vendor to provide Educational Diagnostic Services (Evaluations) for students with disabilities through Request for Proposals (RFP) 24-12. The procurement aims to secure a contractor capable of conducting up to 300 total evaluations annually, with a specific requirement for 150 English and 150 bilingual evaluations. Successful vendors must possess current New Mexico licensure, demonstrate fluency in English and Spanish for bilingual evaluations, and have the capability to produce comprehensive evaluation reports within ten calendar days of testing. The evaluation process will include classroom observations, teacher/student/parent interviews, educational data review, test administration, scoring, data interpretation, and report writing. Proposals will be evaluated across several categories: specifications (25 points), personnel requirements (20 points), references (20 points), pricing (30 points), with an additional 5 points available for resident/veteran business preferences. Key procurement dates include a March 3, 2025 deadline for written questions, a March 21, 2025 proposal submission deadline, and a proposed contract award date of April 18, 2025. The initial contract term is one year, with options to renew annually for up to three additional one-year terms.

The procurement offers preferential treatment for New Mexico businesses, with an 8% preference for in-state resident businesses and a 10% preference for resident veteran businesses. The district will only compensate vendors for services actually rendered, requiring both hard and electronic copies of evaluation reports for payment. Vendors must incorporate all associated costs, including mileage, into their total hourly rate, with direct and indirect costs to be included in the pricing structure. While no specific budget range is explicitly stated, the procurement allows for up to 300 total evaluations per year, suggesting potential significant financial opportunity for the selected vendor. Interested parties can direct questions to Kimberly Cardoza, the Chief Procurement Officer, who can be reached at (575) 546-8841 or Procurement@demingps.org. The contract appears designed to provide flexible, comprehensive diagnostic services for students with disabilities across Deming Public Schools, with a focus on thorough, timely, and linguistically appropriate evaluations.