EDIS92324 RFQ-ITS Uninterruptible Power Supply Maintenance

The State Controller's Office (SCO) Disbursements Bureau is seeking a contractor to provide comprehensive hardware and software maintenance for an existing Schneider Electric uninterruptible power supply (UPS) system located at 3301 C Street in Sacramento, California. The Request for Quotation (RFQ-ITS Number EDIS92324) covers a three-year contract with options for two additional one-year extensions. Key deliverables include annual preventative maintenance visits, next business day response (with an optional 4-hour upgrade), and parts coverage for a Symmetra PX 250-500kVA UPS and Power Management Module. Required qualifications include being in business for at least three years, possessing ExoXpert Power Distribution and UPS disposal certificates, and having technicians with specific UPS battery maintenance experience. The bid submission deadline is June 12, 2025, at 2:00 p.m. PT, with an anticipated agreement start date of June 30, 2025. Evaluation criteria include experience with Schneider Electric UPS equipment maintenance, with up to 50 points awarded for relevant experience and 30 points for technical certifications.

The procurement includes provisions for small business and disabled veteran business enterprise (DVBE) preferences, potentially offering incentives for businesses meeting these classifications. Contractors must be licensed to do business in California and obtain necessary permits. Insurance requirements are comprehensive, including commercial general liability, workers' compensation, automobile liability, and pollution liability, each with specific minimum coverage amounts. The contract is subject to budget contingency clauses that allow for cancellation or amendment if sufficient state funding is not appropriated. The total contract value is estimated at $600,000 for the initial three-year term, with additional potential costs for battery replacements and service upgrades. The contract covers jurisdictions including Sacramento County and San Francisco City, with work to be performed during normal business hours. Contractors must comply with civil rights certifications, economic sanctions requirements, and restrictions on contracting with tax-delinquent entities.