EDIS90325 Invitation for Bid (IFB) Daily Mail Pickup and Delivery Services

The State Controller's Office (SCO) has issued Invitation for Bid (IFB) EDIS90325 for daily mail pickup and delivery services for its Disbursements Bureau located in Sacramento, California. The procurement seeks a contractor to transport United States Postal Service (USPS) mail cages and/or pallets from the SCO loading dock to the Industrial West Sacramento Post Office, with an estimated service volume of 200 annual services involving up to six cages/pallets and 60 annual services involving more than six cages/pallets. Contractors must provide a truck with a minimum payload capacity of 7,000 lbs, a rear cargo space of at least 700 cubic feet, a lift gate, and a rear door height of at least 70 inches. Key qualifications include three years of mail pickup and delivery experience within the last five years, a valid California DMV Motor Carrier Permit, and at least two drivers with California Commercial Driver's Licenses. The contract term is three years, with services to be performed Monday through Friday between 4:00 p.m. and 6:00 p.m. Pacific Time, and deliveries completed by 7:00 p.m. The bid submission deadline is May 14, 2025, at 2:00 p.m. PT, with an estimated agreement start date of July 1, 2025.

The solicitation includes potential preferences and incentive programs for Disabled Veteran Business Enterprises (DVBE) and Small Businesses (SB), which may provide competitive advantages during evaluation. Bidders must submit comprehensive cost worksheets covering all-inclusive rates for travel, labor, freight, taxes, and other necessary expenses. Insurance requirements include commercial general liability of $1 million per occurrence, workers' compensation, and automobile liability of $1 million combined single limit. The SCO reserves the right to cancel the IFB and is not obligated to guarantee any specific amount of work. While no incumbent vendor is specifically mentioned, the contract allows for potential amendments to adjust service frequency or funds. Contractors will be responsible for providing properly licensed and insured drivers, conducting background checks, and maintaining strict confidentiality. The specific pricing details and total contract amount will be determined during the bidding process, with the SCO able to terminate the agreement with 30 days' written notice.