Edinburg Fire Department Station 3 - Heating Ventilation and Air Conditioning to include New Ducts and Vents (Re-Bid)

The City of Edinburg, located in Hidalgo County, Texas, is soliciting sealed bids (RFB #2025-12) for a comprehensive Heating, Ventilation, and Air Conditioning (HVAC) system renovation at Fire Department Station 3, situated at 1221 East University Drive. The project involves a complete replacement of the existing HVAC infrastructure, including installing two air handling units (a 3.5-ton unit for gym and sleeping quarters and a 2-ton unit for office and conference areas), new ductwork, diffusers, grilles, condensate piping, and associated electrical systems. Contractors must provide a base proposal for HVAC installation with two potential alternates: Alternate 1 involves High Volume Low Speed (HVLS) fans, and Alternate 2 covers replacement of approximately 3,000 square feet of ceiling tiles, grid, and light fixtures. A pre-bid meeting is scheduled for June 12, 2025, at 10:00 am via Zoom, with optional site visits available between June 9-11, 2025, from 8:00 am to 5:00 pm. The response deadline is June 24, 2025, at 3:00 pm, with bids to be submitted electronically through the city's procurement portal, and bidders must comply with detailed mechanical and electrical specifications prepared by Trinity MEP Engineering.

The project is funded through the Community Development Block Grant (CDBG) Program, which imposes several federal regulatory requirements including equal employment opportunity, Davis-Bacon wage rates, and non-discrimination provisions. Bidders must be registered in the System for Awards Management (SAM) and provide various certifications, including conflict of interest disclosures and non-discrimination verifications. The City of Edinburg reserves the right to reject any or all bids and may provide preference to local vendors whose bids are within 5% of the lowest bid price. While specific budget details are not explicitly stated, the comprehensive technical specifications suggest a professional and thorough approach to modernizing the fire station's infrastructure. The bidders list includes eight potential vendors such as Central Air and Heating Services, Weslaco Air Conditioning, Continental Refrigeration, Aircool Tech, D&F, Rio Comfort Mech, AIN Mechanical, and Rigney LLC. Contractors must demonstrate compliance with 2018 International Building, Mechanical, and Electrical Codes, and provide detailed documentation of installation methods, material standards, and post-installation testing and verification.