EDD Request for Proposal #111230 Addendum #2 - Moving and Decommissioning Services

The California Employment Development Department (EDD) has issued Request for Proposal (RFP) #111230 for comprehensive moving and decommissioning services across multiple Sacramento locations, specifically involving the relocation of office contents from 722/800 Capitol Mall and 751 N Street to the new headquarters at 1416 9th Street. The procurement encompasses moving approximately 4,575 standard moving crates across eight distinct move phases, involving the relocation of approximately 1,969 staff members and their associated furniture, equipment, and miscellaneous items. A mandatory walkthrough is scheduled for July 2, 2025, with proposal submissions due by July 31, 2025 at 3:00 PM PT. The contract will be awarded using a comprehensive scoring methodology totaling 508 possible points, with points allocated across administrative requirements (54 points), narrative scope of work (135 points), experience and resources (135 points), staff resumes (54 points), and a cost matrix (184 points). Evaluation criteria will prioritize comprehensive moving capabilities, demonstrated experience in large-scale office relocations, and cost-effectiveness, with the lowest-cost proposal receiving the maximum cost-related points.

The RFP does not explicitly specify set-aside designations for disadvantaged enterprises or minority-owned businesses. The contract term runs from October 1, 2025, or upon final contract approval, through June 30, 2026, with move phases beginning December 1, 2025, and concluding February 13, 2026. Decommissioning activities must be completed by June 26, 2026 and involve approximately 447,000 square feet of office space, including the removal of Haworth modular systems furniture, conventional furniture, and miscellaneous office equipment. The contract includes a 10% allocation for unanticipated tasks and a 10% withhold of the total contract amount, with progress payments made upon completion of individual move phases. While specific budget ranges are not detailed, the comprehensive scope suggests a significant project investment. Contractors must provide comprehensive insurance, comply with prevailing wage requirements, meet strict confidentiality standards, and successfully pass background investigations to be considered for the contract.