RFP_No._111230.pdf

Employment Development Department

Request for Proposal (RFP) #111230 Moving and Decommissioning Services

EMPLOYMENT DEVELOPMENT DEPARTMENT

June 20, 2025

INVITATION

You are invited to review and respond to this Request for Proposal (RFP) #111230 for Moving and Decommissioning services. The services required are described in Section IV, Exhibit A, and the Scope of Work (SOW).

The purpose of this RFP is to obtain the services of a contractor who can provide the required move and relocation services and perform the required activities within the timeframe and manner required by the EDD.

The term of the resulting contract will be October 1, 2025, or upon final contract approval, through June 30, 2026.

Following the instructions in this RFP, submit Proposals to the Procurement Official below:

Regular, Overnight and/or Express Delivery:

Employment Development Department Mail Services Unit 722 Capitol Mall, Room 2071 Sacramento, CA 95814 Attn: Christina Alexander, Contract Services Group, MIC 62-C

Proposals not received by the date and time specified in Section I, G. Key Action Dates will be rejected. It is suggested that Certified or Registered mail with return receipt requested be used.

The EDD will not consider Proposers that fail to submit their Proposals in physical form. No submissions by fax will be accepted.

This RFP does not constitute a commitment by the State of California to award a contract. The State reserves the right to reject any or all Proposals received if the State determines that it is in the State’s best interest to do so.

Any questions regarding this RFP can be directed to the Procurement Official, Christina Alexander, at BOPSDContractsExternal@edd.ca.gov. Please include “EDD RFP No. 111230” in the subject line of the email.

mailto:BOPSDContractsExternal@edd.ca.gov

TABLE OF CONTENTS

I. General Information A. Background B. Purpose C. Period of Performance D. Minimum Qualifications (MQs) and Requirements E. Written Questions F. RFP Response Content G. Mandatory Walkthrough H. Instructions for Response I. Contract Award J. Definitions and Terms K. Grounds for Rejection L. Notice of Intent to Award/Protest Procedures M. Disposition of Proposals N. California Taxpayer and Shareholder Protection Act of 2003 O. Public Contract Code P. Performing a Commercially Useful Function Q. Conditions and Commitment

II. Review/Scoring Information A. Receipt and Review B. State Review Team C. Review Criteria D. Scoring Methodology E. Proposal Evaluation Process

III. Attachments Attachment 1 Required Attachment Checklist Attachment 2 Cover Letter (Pass/Fail) Attachment 3 Narrative Scope of Work Response (Max. 135 Points) Attachment 4 Company References (Max. 45 Points) Attachment 5 Staff Résumés and Qualification Matrices (Max. 54 Points) Attachment 6 Cost Matrix (Max. 184 Points) Attachment 7 Iran Contracting Act Attachment 8 Payee Data Record/ Payee Data Record Supplement Attachment 9 Workers’ Compensation Certification Attachment 10 Proof of Registration – California Secretary of State Attachment 11 Small Business (SB) Certification (if applicable) Attachment 12 Bidder Declaration

Attachment 13 Darfur Contracting Act Certification Attachment 14 California Civil Rights Laws Certification Attachment 15 Certification Regarding Lobbying Attachment 16 Disclosure of Lobbying Activities Attachment 17 Debarment Certification Attachment 18 STD 213

IV. CONTRACT EXHIBITS

EXHIBIT A SCOPE OF WORK

ATTACHMENT A-1 SPECIFICATIONS…

ATTACHMENT A-2 MOVE SCHEDULE…

ATTACHMENT A-3 FURNITURE, FIXTURES, & EQUIPMENT MOVE MATRIX…

ATTACHMENT A-4 DECOMMISSIONING LIST…

ATTACHMENT A-5 LOCATION MAP

ATTACHMENT A-6 BUILDING INFORMATION - 722/800 CAPITOL MALL…

ATTACHMENT A-7 BUILDING INFORMATION - 751 N STREET…

ATTACHMENT A-8 BUILDING INFORMATION - 1416 9TH STREET…

ATTACHMENT A-9 BUILDING INFORMATION - 1733 SPORTS DRIVE

ATTACHMENT A-10 BUILDING INFORMATION - 1700 NATIONAL DRIVE

ATTACHMENT A-11 MOVE AND DECOMMISSIONING SCHEDULE

ATTACHMENT A-12 CONSTRUCTION WASTE MANAGEMENT

ATTACHMENT A-13 CONSTRUCTION WASTE ESTIMATE FORM

ATTACHMENT A-14 WASTE MANAGEMENT REPORT PAGES

EXHIBIT B BUDGET DETAIL AND PAYMENT PROVISIONS

ATTACHMENT B-1 COST TABLE

EXHIBIT C GENERAL TERMS AND CONDITIONS

EXHIBIT D SPECIAL TERMS AND CONDITIONS

EXHIBIT E PROTECTION OF CONFIDENTIALITY

ATTACHMENT E-1 VENDOR/CONTRACTOR CONFIDENTIALITY STATEMENT

ATTACHMENT E-2 INDEMNITY AGREEMENT

ATTACHMENT E-3 DATA DESTRUCTION CERTIFICATION FORM

EXHIBIT F SAFEGUARDING CONTRACT LANGUAGE ADMINISTRATIVE REQUIREMENTS. 124

EXHIBIT G SAFEGUARDING CONTRACT LANGUAGE FOR TECHNOLOGY SERVICES

EDD RFP #111230

I. General Information

A. Background

The Employment Development Department (EDD), is moving from their current Central Office Complex locations to the New Labor Agency Building. The relocation effort will begin on December 1, 2025. The Contractor shall perform move activities and relocate items identified in this document’s Scope of Work and associated attachments. The Contractor shall move individual items identified as well as provide all identified commercial moving equipment. The Contractor shall provide all equipment and materials to effectively and efficiency move the identified materials based upon scope of work, examinations of items moving, and conditions of both Move From and Move To locations. Decommissioning of approximately 447,000 square feet of office space will include disassembly and removal of both modular systems furniture (MSF) and conventional furniture as well as other miscellaneous office equipment.

B. Purpose

The purpose of this RFP is to obtain the services of a Contractor who can provide the required move and relocation services and perform the required activities within the timeframe and manner required by the EDD.

C. Period of Performance

The term of the resulting contract is from October 1, 2025, or upon final contract approval, to June 30, 2026. If the Contractor starts performance before final approval of the Contract, it shall be considered voluntary on the part of the Contractor and non-compensable by the EDD.

D. Minimum Qualifications (MQs) and Requirements

1. Qualified Business in Good Standing: If the Contractor is a Corporation, the Contractor must be registered with the Secretary of State’s Office to do business in California. “Doing business” is defined in California Revenue & Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. The EDD will determine whether a corporation is in good standing by verifying the Respondent’s status with the Office of the Secretary of State.

2. Knowledge/Experience Requirements:

• The Contractor must have knowledge and experience with performance of services that are the same as (or substantially similar to) the services required in the SOW.

• The Contractor and Contractor’s staff must be able to work with designated EDD staff. They must possess strong interpersonal skills with an emphasis on customer service, teamwork, and communications.

E. Written Questions

All questions regarding the content of this RFP must be submitted in writing via e-mail to BOPSDContractsExternal@edd.ca.gov. All questions must be received by the date and time listed in Section I, G. Key Action Dates. Questions not submitted via e-mail by the deadline shall be answered at the State’s option. When review of the questions has been completed, all questions and answers will be posted to Cal eProcure (https://caleprocure.ca.gov/), and it shall be the Respondents’ responsibility to access the Question and Answer (Q&A) Set and any Addenda. If needed, an Addendum will be issued, and Respondents will have three (3) business days to ask questions about changes in the Addendum. Verbal information concerning this RFP shall not be binding upon the State.

F. RFP Response Content

The Contractor shall provide qualified staff who can complete the identified tasks within the Scope of Work (SOW). Staff résumés must show relevant experience. The EDD requires the Contractor to provide staff with the knowledge, skills, and abilities for this project as detailed in Section III, Attachment 5.

Failure to respond to any portion of the required response content information, or altering any of the RFP forms and attachments, may deem the Proposal as non-responsive and ineligible for award. The required information will be used by the State’s selection team to determine and verify the Contractor’s ability to perform the tasks and activities defined in the Contractor’s proposal.

G. Mandatory Walkthrough

A mandatory walkthrough will be held at 9:00 a.m. on July 2, 2025, at 722 Capitol Mall, Sacramento CA 95814. The Contractor or the Contractor Representative is expected to stay for the duration of the walkthrough which is anticipated to last 3 hours. You must arrive no later than 9:00 a.m. and remain throughout the entire walkthrough to be eligible to bid for this service. For further information you may contact Sharla Seybold at (916) 398-8362.

*Please note, the Contractor or the Contractor Representative will need to check in at the security desk at 722 Capitol Mall, Sacramento CA 95814.

Special Accommodations

For individuals who need assistance due to a physical impairment, the EDD will provide a reasonable accommodation upon request for the mandatory walkthrough or site inspection. An individual who needs a reasonable accommodation must call Sharla Seybold at (916) 398-8362 to arrange for a reasonable accommodation no later than the fifth working day prior to the scheduled date and time of the mandatory walkthrough or site inspection.

https://caleprocure.ca.gov/

H. Key Action Dates*

Action Date

Release RFP June 20, 2025

Mandatory Walk-through July 2, 2025

Deadline to Submit Questions July 9, 2025 by 5:00 PM PT

Response to Questions July 16, 2025

Proposals Due July 31, 2025 by 3:00 PM PT

Reference Reviews Week of August 4, 2025

Proposal Selection/Intent to Award August 11, 2025

Contract Commencement October 1, 2025, or upon final approval *All dates after the Proposal Due Date are tentative and may be subject to change without a formal Addendum

I. Instructions for Response

This Section contains the instructions that interested parties must meet to submit a responsive Proposal. It provides information regarding the format in which Proposals must be submitted and the material to be included. Proposals submitted in response to this RFP must contain all data/information requested and must conform to the format prescribed.

It is the Respondent’s responsibility to provide all required data and other information deemed necessary for the State’s team to determine and verify the Contractor’s ability to perform the tasks and activities defined in the Section IV, Exhibit A – Scope of Work (SOW).

Proposals may be disqualified if they fail to respond completely to RFP requirements and subsequent Addenda.

Printed documents must be single- spaced, using a typeface of Arial 12 point (a smaller font may be used for tables). Proposals shall be printed on 8-1/2 x 11" white paper. Printing on both sides of the paper is encouraged.

All hard copies must be clearly marked "EDD RFP #111230.” Proposals submitted under improperly marked covers may be rejected. One copy of the Proposal must be clearly marked "Master Copy No. 1 of 3" and contain all original signatures. All other copies must be marked “No. n of 3”, where n is the number 2, or 3. The Master Copy and all other copies must be individually bound with tab separators to facilitate the State’s review process.

If one copy of the Proposal is not clearly marked "Master Copy," the EDD may, at its sole option immediately after Proposal opening, select one copy to be used as the Master Copy.

If discrepancies are found between two or more copies of the Proposal, the Proposal may be rejected. However, if the Proposal is not rejected, the Master Copy will provide the basis for resolving discrepancies.

The EDD must receive your Proposal in the number of copies stated not later than the date and time specified in Section I, G. Key Action Dates. Proposals not received by the date and time specified in Section I, G. Key Action Dates will be rejected.

J. Contract Award

The EDD will compare Proposals submitted in response to this RFP based on the scoring criteria laid out in Section II. C Review Criteria.

This RFP and the selected Contractor’s Proposal will be attached and incorporated by reference into the resulting Agreement.

K. Definitions and Terms

1. The EDD has established certain requirements with respect to bids to be submitted by prospective Contractors. The use of “shall,” “must,” or “will” (except to indicate future tense) in the RFP indicates a requirement or condition which is material and may not be waived by the EDD.

2. The words “should” or “may” in the RFP indicate desirable attributes of conditions but are non-mandatory in nature. Deviation from, or omission of, such a desirable feature will not in itself cause rejection of the proposal.

3. The use of the term “EDD” refers to the Employment Development Department.

4. The use of the terms “Proposer(s),” “Bidder(s),” and/or “Respondent(s)” refers to entities responding to this RFP.

5. Material Deviations. Material deviations from the RFP requirements will cause the bid to be disqualified. EDD’s right to reject a submission due to a material deviation will not be waived.

L. Grounds for Rejection

The EDD may waive its right to reject a submission due to a deviation where the deviation is immaterial. However, the waiver applied on immaterial deviation in a proposal shall in no way modify any required RFP form or excuse the Proposer from full compliance with the RFP requirements if the bidder is awarded the contract.

A proposal shall be rejected for any material deviation and/or reasons including, but not limited to, the following:

1. The proposal is received at any time after the exact time and date set for receipt of proposals.

2. The proposal is not completed in ink or typed and printed.

3. The Cover Letter (Attachment 2) is unsigned.

4. The proposal does not meet the requirements of Section II. D. 2. Administrative Requirements.

5. The bidder has been decertified from contracting with the EDD by the Civil Rights Department.

6. The bidder has received substantive negative contract evaluation from the State of California.

7. The proposal contains false or misleading statements or references that do not support an attribute or condition contended by the bidder, if in the opinion of the EDD such statements or references were intended to erroneously mislead the EDD in its evaluation of the proposal.

8. The proposal is conditional, incomplete, contains any alterations of form and/or other irregularities of any kind deemed material.

9. The bidder has had a contract with the State of California canceled due to failure to comply with the Drug-Free Workplace Act of 1990.

10. The bidder is irresponsible (e.g., has not paid taxes; has no or active status with the California Secretary of State (SOS); has submitted a bid when their SOS status is subject to suspension/cancelation on the date of the bid opening and/or award of the contract, or during the proposed term of the Agreement; submitted a bid without an authorized signature; falsified any information in the proposal package; or has provided poor performance on a previous contract with the EDD).

M. Notice of Intent to Award/Protest Procedures

1. The contract shall be awarded to the bidder meeting the mandatory RFP requirements and based on the evaluation criteria as outlined in Section II, Review/Scoring Information. The EDD reserves the right not to award a contract, to reject any or all proposals, or to declare all proposals drafts.

2. Upon selection of a proposed contractor, a Notice of Intent to Award will be posted for five (5) working days (starting the day after posting) on Cal eProcure. Any bid protests must be submitted during this five (5) working day period.

3. If a bidder chooses to protest the Notice of Intent to Award:

a. Protests must be filed with the EDD and the Department of General Services (DGS), Office of Legal Services (OLS). Protests must be mailed or delivered to:

Department of General Services, Office of Legal Services Attention: Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

AND

Employment Development Department Attention: Christina Alexander, Contract Services Group 800 Capitol Mall, MIC 62-C Sacramento, CA 95814 Email: BOPSDContractsExternal@edd.ca.gov

N. Disposition of Proposals

1. All materials submitted in response to this RFP will become the property of the EDD, and as such, are subject to the Public Records Act (Government Code, Section 7920.000, et seq.). The EDD will disregard any language purporting to render all or portions of any proposal confidential.

2. After proposals are evaluated and the notice of intent to award has been posted, all proposals shall be available for public inspection. A proposal marked “Confidential” or “Proprietary” may be rejected and marking it as such does not keep the document(s) from being released as part of the public record following issuance of the notice of intent to award.

3. The EDD may return a proposal to a bidder upon written request after conclusion of the bid process.

O. California Taxpayer and Shareholder Protection Act of 2003

This RFP and any resulting contract are subject to all requirements as set forth in Part 2 of Division 2 of the Public Contract Code (PCC), Section 10286 that includes, but is not limited to, providing written submission of a declaration stating that the supplier is eligible to contract with the State of California pursuant to statutory requirements. Failure of the bidder to comply with and provide information, when requested by the awarding department within the time indicated, will cause the supplier's bid response to be considered non-responsive and their bid will be rejected.

mailto:OLSProtests@dgs.ca.gov

P. Public Contract Code

The Contractor is advised that it has certain duties, obligations, and rights under the Public Contract Code §§ 10335 – 10381 and 10410 - 10412, with which the Contractor should be familiar. These Public Contract Code sections can be viewed at:

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10335.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10381.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10410.

Q. Performing a Commercially Useful Function

In accordance with Government Code Section 14837 and Military and Veterans Code Section 999, all certified Small Businesses (SB)/Micro-Businesses (MB), Disabled Veteran Business Enterprise (DVBE) contractors, subcontractors and suppliers that bid on or participate in a state contract, regardless of whether it is a verbal or written solicitation must perform a Commercially Useful Function (CUF). A certified SB/MB or DVBE is deemed to perform a CUF if the business does all of the following:

• Is responsible for the execution of a distinct element of the work of the contract.

• Carries out its obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for its business services and functions.

• Responsible for obtaining/maintaining inventories, materials, and supplies required for the contract, for negotiating price, determining quality, quantity, ordering, installing (if applicable), and making payments.

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

R. Conditions and Commitment

Upon submittal of a proposal, the bidder has committed to comply with the following requirements:

• General Terms and Conditions available for viewing athttps://www.dgs.ca.gov/- /media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf.

• Contractor Certification Clauses effective 4/4/2017 available at https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10335 http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10381 http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10410 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf

II. Review/Scoring Information

A. Receipt and Review

Each proposal will be date and time marked as it is received. The EDD will verify that all responses are submitted under an appropriate cover, sealed, and properly identified.

Proposals will remain sealed until the designated time for opening.

The EDD shall review and compare Proposals based on the scoring criteria laid out below in Section II. C.

B. State Review Team

The State has established a Review Team comprised of individuals selected from management and staff. The Review Team will review and compare Proposals in accordance with the process described in this Section. The State may engage additional qualified individuals during the review process to assist the Review Team in understanding financial, legal, contractual, or program issues. These individuals will not have responsibility for assigning points during the review process.

C. Review Criteria

1. Proposal Validation Check

The State will record the time of receipt for each Proposal. All Proposals must be received by the time and dates specified in Section I, G. Key Action Dates. The EDD will not accept Proposals delivered after the time and dates specified in the Key Action Dates.

2. Administrative Requirements (Pass/Fail)

The Procurement Official will check all Proposals for the presence of the required information and to determine if the structure and content is in conformance with the RFP’s instructions for response and administrative requirements. The administrative requirements are assessed on a pass/fail basis.

D. Scoring Methodology

The EDD will use a multi-step scoring methodology to determine which Proposal best meets the needs of the State. Proposals will be compared using a point system based on responsiveness to the RFP as follows:

RFP Category Maximum Points Possible

Administrative Requirements (Pass/Fail) Narrative Scope of Work Response 135 Experience and Resources 135 Staff Resumes and Qualifications 54 Cost Matrix 184

TOTAL: 508

The responsive Proposal that passes all mandatory requirements and earns the highest point total will be selected for award.

1. Criteria for Scoring

Mandatory requirements are scored as Pass/Fail. Scored requirements are based on a percentage of points possible for the specific requirement(s) being scored.

Percentages and their corresponding criteria are described in each of the following sections.

The EDD will use the following scoring system to assign points for Narrative Scope of Work Response and the Company References.

PERCENTAGE OF TOTAL

POINTS AVAILABLE

RATING FACTORS

0% Marginal Proposal response (e.g., content and/or explanation offered) is inadequate or does not meet EDD needs/requirements or expectations.

The omission(s), flaw(s) or defect(s) are significant and unacceptable.

75% Adequate Proposal response (e.g., content and/or explanation offered) is fully adequate or fully meets the EDD’s needs/requirements or expectations. The omission(s), flaw(s), or defect(s), if any, are inconsequential and acceptable.

100% Exceeds Expectations

Proposal response (e.g., content and/or explanation offered) is above average and exceeds the EDD’s needs/requirements or expectations. Proposer offers one or more enhancing feature, method, or approach that will enable performance to exceed the EDD’s basic expectations.

In assigning points, raters may consider factors including, but not limited to the:

a. Extent to which a proposal response is lacking information, lacking depth or breadth, lacking significant facts and details;

b. Extent to which a proposal response is fully developed, comprehensive, and has few, if any weaknesses, defects or deficiencies;

c. Extent to which a proposal response demonstrates that the bidder understands EDD needs, the services sought, and the contractor’s responsibilities;

d. Extent to which a proposal response illustrates the bidder’s capacity to perform all services and meet all scope of work requirements;

e. Extent to which a proposal response, if implemented, will contribute to the achievement of EDD goals and objectives; and/or,

f. Extent to which a proposal response demonstrates the bidder’s capacity, capability, and commitment to exceed regular service needs (e.g., enhanced features, approaches, or methods; creative or innovative business solutions).

2. Administrative Requirements (Pass/Fail) Administrative requirements address the structure and content of the Proposal. They are mandatory requirements, are Pass/Fail, and receive no points. A Fail response to any of the administrative requirements will disqualify the Proposal from further review.

ID Administrative Requirements Review Criteria

1. Proposal received timely. Pass/Fail

2. Proposal received in the format prescribed. Pass/Fail

3. Organization Chart Pass/Fail

4. Proposal contains Required Attachment Checklist (Attachment 1). Pass/Fail

5. Proposal contains a correctly completed and signed Cover Letter (Att. 2). Pass/Fail

6. Proposal contains a Narrative Scope of Work Response (Att. 3) for all deliverables contained in Section IV, Exhibit A – Scope of Work.

Pass/Fail

7. Proposal contains (3) Company References with original signatures from customer references (Att. 4).

Pass/Fail

8. Proposal contains a completed Staff Résumé and initialed Qualification Matrix and résumé for each proposed staff member listed (Att. 5). NOTE:

Qualifications must be initialed in order to be considered met. Check marks, “X” marks and other similar marks will not be accepted.

Pass/Fail

9. Proposal contains a completed Cost Matrix (Att. 6). Pass/Fail

10. Proposal contains a signed Iran Contracting Act Certification (Att. 7). Pass/Fail

11. Proposal contains a signed and fully completed Payee Data Record and Payee Data Record Supplement (Att. 8). NOTE: Section 6 of the form is optional to complete.

Pass/Fail

12. Proposal contains a signed Workers’ Compensation Certification (Att. 9). Pass/Fail

13. Proposal contains proof that company is registered with the CA Secretary of State’s Office and in good standing (Att. 10).

Pass/Fail

14. Proposal contains a certification from the Department of General Services that company is a certified California Small Business, if applicable. (Att. 11).

Pass/Fail

15. Proposal contains a fully completed Bidder Declaration including all required information for all proposed subcontractors (Att. 12).

Pass/Fail

16. Proposal contains a signed Darfur Contracting Act Certification (Att. 13). Pass/Fail

17. Proposal contains a signed California Civil Rights Laws Certification (Att. 14). Pass/Fail

18. Proposal contains a signed Certification Regarding Lobbying (Att. 15). Pass/Fail

19. Proposal contains a signed Disclosure of Lobbying Activities (Att. 16). Pass/Fail

20. Proposal contains a signed Debarment Certification (Att. 17). Pass/Fail

3. Narrative Scope of Work Response (Max. 135 Points) – Attachment 3

The State considers the quality of the Respondent’s response to this RFP to be indicative of the work that would be expected under a subsequent contract. The response will be reviewed and points will be assigned based on a general assessment that is worth a maximum of one hundred thirty-five (135) points. The Contractor must respond in detail to the Scope of Work identified in Section IV, Exhibit A.

In preparing their response the Respondent must adhere to these General Requirements for the Proposal:

a. Provide a Table of Contents.

b. Include tabbed sections.

c. Ensure proposal is well-organized, comprehensive, and technically sound.

d. Include clear and distinctive explanations.

e. Do not just provide a repeat of the RFP requirements but demonstrate a well thought out approach to meeting the requirements of the RFP.

The Narrative Scope of Work Response will be scored in accordance with the points assigned to each section of the narrative as set forth in the table below. Respondents must score a minimum of 101.25 points in this section in order to have their submission further considered.

4. Experience and Resources (Max. 135 Points) – Attachment 4

Points will be assigned based on the strength of the Customer Satisfaction Ratings provided by the three (3) references. A maximum of forty-five (45) points are available for this evaluation element.

The Respondent provided a clear explanation of organization’s experience regarding completion of projects of similar size, scope, and complexity in the Sacramento area. A maximum of forty-five (45) points are available for this evaluation element.

A statement expressing company-wide resources is presented which includes crew size allocated for move, ownership of materials, identified rental material, and access to trucks and trained licensed drivers. A maximum of forty-five (45) points are available for this evaluation element.

The Respondent must submit three (3) company references using the form from Section III, Attachment 4. The references submitted must be for engagements similar in scope or complexity to the SOW. Multiple references from one company/agency will not be accepted. The state reserves the right to contact the reference for validation purposes.

The EDD will not assign points for references that cannot be validated. Respondents who submit more than three references will not glean additional points. Only the first three (3) references included in the response will be compared. No points will be achieved for a reference pertaining to any engagement that is determined not to be similar in scope or complexity to the SOW.

The Experience and Resources will be scored in accordance with the following standards. Respondents must score a minimum of 101.25 points in this section in order to have their submission further considered.

5. Staff Résumés and Qualifications Matrices (Max. 54 Points)- Attachment 5

The skills and background of all individuals assigned to this project are critical to meeting the specific needs of the EDD. The Respondent must complete the Staff Qualifications Matrices (Section III, Attachment 5) for each of the two mandatory roles and provide a résumé (résumés must also be provided for any additional staff roles).

Points will be assigned in this category for the desirable qualifications experience of the specific four (4) roles as defined by the RFP.

The state reserves the right to selectively request references for the staff proposed to fill the mandatory roles and to contact references in order to validate any information contained in the résumés.

An acceptable résumé shall not be longer than two (2) pages and shall include:

a. Staff member’s title.

b. Staff member’s education.

c. Applicable credentials and/or certifications.

d. Current work history.

e. Summary of similar work experience required in the SOW, that specifically identifies the mandatory and desired qualifications and experience for the staff person.

f. Sufficient detail in the résumé to allow the EDD to verify the experience cited.

g. Current and past employer’s names.

h. Start and end dates of current and prior work.

i. A description of duties performed for the past three (3) years. Experience for mandatory requirements that have a longer than three-year experience requirement must be described as well. These need to be clearly denoted.

The Staff Résumés and Qualifications Matrices will be scored in accordance with the following standards. Respondents must score a minimum of 40.5 points in this section in order to have their submission further considered:

Mandatory Experience Qualifications (Pass/Fail)

Mandatory experience qualifications requirements are considered Pass/Fail requirements. Proposals that meet the mandatory experience qualifications for the proposed staff in the four (4) roles required by the RFP will be deemed satisfactory.

Failure to meet any mandatory requirement will deem the Proposal nonresponsive and will disqualify the Proposal from further consideration.

Desirable Qualifications Experience (Scored)

Each desirable qualification listed in the Staff Qualifications Matrix (in Attachment 5) shall be worth 25 points. With 2 potential desirable qualifications for each of the two mandatory staff roles, a maximum of 100 points shall be available for this evaluation element. No additional points will be given for the qualifications of additional staff beyond the two required staff roles, or for the addition of qualifications not already listed in the attachment by the EDD.

6. Cost Matrix (Max. 184 Points) – Attachment 6

Attachment 6, Cost Matrix will be evaluated based on cost competitiveness. The scoring will be based on the total contract cost. EDD will fund this project via a firm fixed deliverable model and the cost per deliverable provided by the Proposer in the Cost Matrix will be incorporated into the Agreement with the selected Proposer. The price per deliverable shall be inclusive of all direct costs, indirect costs, miscellaneous costs, travel, and any other cost of doing business. The fixed rates in the Cost Matrix will apply to the contract term (including any amendments) and will not be renegotiated.

The Cost Matrix maximum scores will be as follows:

a. SCORING CONTRACT COST

Cost points will be determined as follows: The lowest cost proposal receives the maximum points of 184. Higher cost proposals will be assigned points as given in the example below (please note that the dollar amounts shown are for demonstration purposes only).

Example: Lowest proposed contract total = $750,000.00 Higher proposed contract total = $1,000,000.00 $750,000.00 ÷ $1,000,000.00 X 184 = 138 points for the higher proposal

Classification, Position # Selection Process Summary

Pass/Fail Contractor’s Cost Worksheet

COST MATRIX (35% of evaluation)

Max Possible Points = 508

Staff Resumes and Qualifications

Résumé of Primary Project Manager. Demonstrates that their number of years of experience is for the services outlined in the specifications.

• 13+ years of experience: 13 to 18 points

• 7-12 years of experience: 7 to 12 points

• 3-6 years of experience: 1 to 6 points

• 0-2 years of experience: 0 points

Résumé of Back-Up Project Manager. Demonstrates that their number of years of experience is for the services outlined in the specifications.

• 10+ years of experience: 7 to 9 points

• 6-9 years of experience: 4 to 6 points

• 3-5 years of experience: 1 to 3 points

• 0-2 years of experience: 0 points

Résumé of Primary Supervisor. Demonstrates that their number of years of experience is for the services outlined in the specifications.

• 13+ years of experience: 13 to 18 points

• 7-12 years of experience: 7 to 12 points

• 3-6 years of experience: 1 to 6 points

• 0-2 years of experience: 0 points

Résumé of Back-Up Supervisor. Demonstrates that their number of years of experience is for the services outlined in the specifications.

• 10+ years of experience: 7 to 9 points

• 6-9 years of experience: 4 to 6 points

• 3-5 years of experience: 1 to 3 points

• 0-2 years of experience: 0 points

Max Possible Points in Category

Narrative Scope of Work Response Move, decommission process, quality control plan and staging plan is clearly outlined.

• Exceeds Expectations: 13 to 18 points

• Adequate: 7 to 12 points

• Marginal: 1 to 6 points

Clear and concise process for determining and maintaining the crew size needed to implement and execute each move phase and mitigation plan is included to increase staff should the move require it.

• Exceeds Expectations: 7 to 9 points

• Adequate: 4 to 6 points

• Marginal: 1 to 3 points

Organization's communication practices are clearly outlined to ensure work is completed efficiently and precisely.

• Exceeds Expectations: 7 to 9 points

• Adequate: 4 to 6 points

• Marginal: 1 to 3 points

Inspection system is outlined to ensure completion of move requirements are met including identification and tracking of damaged items.

• Exceeds Expectations: 13 to 18 points

• Adequate: 7 to 12 points

• Marginal: 1 to 6 points

Maximum Points

NLAB Move Contractor Screening Criteria:

Contractor’s Response/Approach to Statement of Work Requirements TECHNICAL EVALUATION (65% of evaluation)

Bidders which fail to meet mandatory requirements will not receive further consideration.

Max Possible Points = 184

Contractor proposing the lowest total cost will receive the maximum number of points. A proportional number of points will be assigned to each of the remaining Contractors:

1. Lowest Bidder to receive 184

2. Remaining bidders score as follows: (low bidder/bidder) x 184

Best practices are outlined on the maintenance of egress and keeping clear paths of travel when moving large volumes of material.

• Exceeds Expectations: 7 to 9 points

• Adequate: 4 to 6 points

• Marginal: 1 to 3 points

Process for communicating “Best Practice” on move guidelines including packing materials that will be provided, detailed instructions to customers on how to pack and unpack, and instructions to customers on how to manage move materials.

• Exceeds Expectations: 13 to 18 points

• Adequate: 7 to 12 points

• Marginal: 1 to 6 points

Demonstrates recognition of, and notes, all move requirements at Move From locations: 722/800 Capitol Mall, 751 N St. and Move To location: 1416 9th Street.

• Exceeds Expectations: 7 to 9 points

• Adequate: 4 to 6 points

• Marginal: 1 to 3 points

Clearly defines the process of tagging items, correct distribution of tagged items, and incorporation of additional signage used such as drawings and postings. Within this process, clearly outlines how bidder will direct its staff and how it will effectively be communicated to the department for efficient move.

• Exceeds Expectations: 13 to 18 points

• Adequate: 7 to 12 points

• Marginal: 1 to 6 points

Clear recognition of all applicable health and safety requirements.

• Exceeds Expectations: 7 to 9 points

• Adequate: 4 to 6 points

• Marginal: 1 to 3 points

Clear and concise description of maintaining all locations clean and in an orderly fashion including disposal of material waste, restoration, and reporting of damages caused to locations by contractor staff.

• Exceeds Expectations: 13 to 18 points

• Adequate: 7 to 12 points

• Marginal: 1 to 6 points

Max Possible Points in Category

Experience and Resources Based on the references provided, demonstrates experience in successfully completing projects of similar size and scope with similar complexity in the Sacramento area with positive reviews provided by the companies.

• Exceeds Expectations: 31 to 45 points

• Adequate: 16 to 30 points

• Marginal: 1 to 15 points

Detailed and clear explanation of organization’s experience regarding completion of projects of similar size, scope, and complexity in the Sacramento area.

• Exceeds Expectations: 31 to 45 points

• Adequate: 16 to 30 points

• Marginal: 1 to 15 points

Organization’s resources are thoroughly explained including crew size allocated for move, ownership of materials, identified rental material, and access to trucks and trained licensed drivers.

• Exceeds Expectations: 31 to 45 points

• Adequate: 16 to 30 points

• Marginal: 1 to 15 points

Max Possible Points in Category

Total Possible Points

RATING FACTORS

Marginal

Proposal response (e.g., content and/or explanation offered) is inadequate or does not meet EDD needs/requirements or expectations.

The omission(s), flaw(s) or defect(s) are significant and unacceptable.

Adequate

Proposal response (e.g., content and/or explanation offered) is fully adequate or fully meets the EDD’s needs/requirements or expectations. The omission(s), flaw(s), or defect(s), if any, are inconsequential and acceptable.

Exceeds Expectations

Proposal response (e.g., content and/or explanation offered) is above average and exceeds the EDD’s needs/requirements or expectations. Proposer offers one or more enhancing feature, method, or approach that will enable performance to exceed the EDD’s basic expectations.

7. Final Score and Preference Programs:

The total of all the aforementioned scoring categories will determine the Proposer’s final score. However, there are certain programs that can grant an additional score increase, equal to a certain percentage of the highest-scored responsible bidder’s total score. The amount of the score increase depends on the preferences being claimed. These optional programs, listed below will earn the Proposer extra points if the Proposer is qualified for the requirement(s).

a. Small Business Certification Preference Program

Certified Small Businesses/Micro Businesses (SB/MB) and Small Businesses/Non Profit Veteran Service Agencies (SB/NVSA) may claim certification when submitting a bid on this contract. The preference is equal to five percent (5%) of the highest-scored responsible bidder’s total score. When the highest-scored responsible bid is not submitted by a certified small business, the preference becomes applicable. Please note that the preference is used for computation purposes only in determining the successful bidder. It does not alter the amount of the resulting contract.

To claim this preference the bidder must provide their DGS Small Business Certification with their Proposal.

To learn more about the SB/MB and SB/NVSA Preference Programs and how your business might qualify, contact the Office of Small Business and DVBE Certification at

(916) 375-4940.

b. Online Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) Certification Process

California’s SB and DVBE firms can now file their applications and get certified online via the Department of General Services website at: https://www.dgs.ca.gov/PD/Services/ Page-Content/Procurement-Division-Services-List-Folder/Register-Apply-or-Renew-a- Small-Business-and-Disabled-Veteran-Business-Enterprise. Small Businesses and DVBEs can access the numerous benefits that come along with certification in a more timely and efficient manner.

c. Target Area Contract Preference Act (TACPA) (STD 830)

Score preference will be granted to California-based bidders in accordance with California Code, Section 4530 whenever contracts for goods or services are in excess of $100,000 and the bidders meet certain requirements as defined in the California Administrative Code (Title 2, Section 1896 et seq.) regarding labor needed to provide the services being procured. Bidders can earn a score preference of between one percent (1%) and nine percent (9%) depending on what parts of the preference they claim. Full details can be found on the STD 830 form itself. Bidders desiring to claim this preference must submit a full executed copy of the STD 830 form located at http://www.documents.dgs.ca.gov/dgs/ fmc/pdf/std830.pdf with their Proposal. Bidders’ questions regarding this preference are to be directed to TACPA@dgs.ca.gov.

8. Tie Bids

In the event of a tie between two bidders, a coin toss will be used to determine the winner. Any coin toss shall be observed by witnesses, and the tied bidders would be invited to have representatives present.

EDD RFP #111230

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf mailto:TACPA@dgs.ca.gov

E. Proposal Evaluation Process

A review team established by the EDD will evaluate the proposals. The review team will examine each proposal for compliance with the RFP requirements and shall determine whether the bidder meets (1) the mandatory requirements listed in Section II. D. 2.

Administrative Requirements and (2) Section I. D. - Minimum Qualifications and Requirements. Proposals that do not meet these criteria will be immediately rejected.

The review team, individually or as a team, will: review, evaluate, and numerically score each proposal based on proposal adequacy, thoroughness, and the degree to which it addresses the RFP requirements. If individual evaluations are conducted, the committee will meet as a whole to establish a consensus score for each evaluated element of each bidder proposal.

The evaluation criteria have been developed to determine responsiveness to the EDD’s needs as described in this RFP, and to assess the skills, knowledge, talents and methods needed to develop an evaluation and prepare the deliverables. The EDD reserves the right at any time to reject any or all proposals. All proposals that have met the mandatory proposal requirements will be rated against the evaluation and scoring criteria identified in Section II.D above.

A notice of intent to award shall be posted for five (5) business days, during which protests can be submitted in accordance with Section I. L., Notice of Intent to Award/Protest Procedures. Barring any protests, the EDD shall begin processing the final contract at the conclusion of the five-day Notice of Intent to Award period.

The EDD reserves the right to reject any or all proposals or declare all proposals drafts and may waive any immaterial deviation or defect. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the solicitation documents or excuse the Proposer from full compliance with the solicitation specification if awarded the contract.

The EDD is not required to award a contract.

III. Attachments

Attachment 1 Required Attachment Checklist

Complete the Required Attachment Checklist below by placing a check mark next to each item that you are submitting and return this checklist along with your Proposal package. Verify that all documentation contained on this Checklist is submitted with your Proposal in the following order as failure to do so may cause your Proposal to be rejected.

CHECK

B

ATT

DOCUMENT NAME/DESCRIPTION FORM

PROVIDED?

1. Required Attachment Checklist - RFP Administrative Requirements Yes/No

2. Cover Letter Yes/No

3. Narrative Scope of Work Response Yes/No

4. Company References Yes/No

5. Staff Résumés and Staff Qualifications Matrices Yes/No

6. Cost Matrix Yes/No

7. Iran Contracting Act Certification Yes/No

8. Payee Data Record (STD 204) / Payee Data Record Supplement (STD 205) Yes/No

9. Workers’ Compensation Certification Yes/No

10. Provide proof that your company is currently registered with the California Secretary of State’s Office.

Yes/No

11. Small Business Certification (if applicable) Yes/No

12. Bidder Declaration Yes/No

13. Darfur Contracting Act Certification (if applicable) Yes/No

14. California Civil Rights Laws Certification Yes/No

15. Certification Regarding Lobbying Yes/No

16. Disclosure of Lobbying Activities Yes/No

17. Debarment Certification Yes/No

Attachment 2 Cover Letter (Pass/Fail)

The Respondent shall provide a cover letter. This letter shall be signed by an individual who is authorized to bind the responding firm contractually. The signature block must indicate the title or position that the individual holds in the firm. An unsigned response shall be rejected.

The cover letter must include the following:

• The Respondent’s name, address, telephone number, email address, and fax number.

• The name, title or position, and telephone number of the individual signing the cover letter.

• The name, title or position, and telephone number of the primary contact and/or account administrator, if different from the individual signing the cover letter.

• The Respondent shall include a statement expressing the Respondent’s willingness and ability to perform the work as described in this RFP and agreement to provide services and work products within the timeframes specified for each deliverable.

• A statement asserting that the Respondent meets the Minimum Qualifications (MQs) as described in Section I. D. of this document.

• An explanation of the number of years and months the company has been doing business, and of their knowledge and experience with providing the type of services outlined in the

RFP.

• A statement that the Respondent agrees to the Terms and Conditions of this RFP and attests that they have read and will comply with the requirements set forth in this RFP without change or modification.

Attachment 3 Narrative Scope of Work Response (Max. 135 Points)

For each of the following project tasks or deliverables, the Respondent must provide a narrative response to the Scope of Work demonstrating capability and describing proposed strategies and quality controls to be used for all deliverables. Sufficient detail must be provided and must include examples of the Respondent’s ability to meet deadlines and their managerial experience.

The response must demonstrate that the Respondent can provide the required move and relocation services and perform the required activities within the timeframe and manner required by the EDD.

The bidders shall include a written narrative detailing the following components:

1. Bidder provided Résumé of Primary Project Manager; points awarded according to years of experience.

2. Bidder provided Résumé of Back-Up Project Manager; points awarded according to years of experience.

3. Bidder provided Résumé of Primary Supervisor; points awarded according to years of experience.

4. Bidder provided Résumé of Back-Up Supervisor; points awarded according to years of experience.

5. Move, decommission process, quality control plan and staging plan is clearly outlined.

6. Clear and concise process for determining and maintaining the crew size needed to implement and execute each move phase and mitigation plan is included to increase staff should the move require it.

7. Organization's communication practices are clearly outlined to ensure work is completed efficiently and precisely.

8. Inspection system is outlined to ensure completion of move requirements are met including identification and tracking of damaged items.

9. Best practices are outlined on the maintenance of egress and keeping clear…