EBAr76650 Cooper's Building Repair and Roof Replacement

The West Virginia Department of Administration, General Services Division, is issuing a Centralized Request for Quote (CRFQ EBA26-01) on behalf of the West Virginia Public Broadcasting Authority for comprehensive building repair and roof replacement services at the Cooper's Rock facility located at 1309 Sand Springs Road, Bruceton Mills, West Virginia. This lump sum single prime contract procurement encompasses complete roof replacement, structural beam replacement, building repairs, exterior painting, gutter and downspout installation, concrete slab work, and associated site restoration at the WVPB-Coopers Rock microwave facility. The scope includes removal of existing EPDM and ballasted roofing systems, roof deck repair and replacement, installation of new fully-adhered EPDM roofing membrane systems with polyisocyanurate insulation, flashing and sheet metal work, and compliance with the Secretary of the Interior's Standards for Historic Properties treatment procedures. All work must comply with the West Virginia Building Code, applicable NFPA standards, and include a 20-year Platinum Limited warranty for Firestone EPDM roofing materials or equivalent systems from manufacturers including Carlisle, Johns Manville, and Versico. The mandatory pre-bid meeting was held on October 28, 2025, at 1:30 PM EST at the WV Educational Broadcasting facility in Morgantown, with attendance required for all bidders under penalty of disqualification. Written vendor questions were due by November 4, 2025, at 2:00 PM EST, and the final bid submission deadline is November 20, 2025, at 1:30 PM EST at the Department of Administration Purchasing Division in Charleston. Bidders must possess a current West Virginia contractor's license in good standing and provide proof of commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $1,000,000 per occurrence, along with a drug-free workplace affidavit if the contract exceeds $100,000. The project requires substantial completion within 180 calendar days and final completion within 270 calendar days after award, with liquidated damages of $500 per calendar day for delays beyond these deadlines, though the contract may be extended to 365 days upon request.

A mandatory bid bond equal to 5 percent of the total bid amount must be submitted with the bid, and the successful vendor must provide a performance bond and labor/material payment bond each equal to 100 percent of the contract value, as well as a two-year maintenance bond for the roofing system prior to contract award. The project is anticipated to be federally funded in whole or in part and may be subject to Davis-Bacon wage rate requirements, though no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the solicitation documents. The contract will be awarded to the lowest qualified responsible bidder meeting all required specifications and qualifications, with the apparent successful vendor required to obtain all necessary permits and coordinate with the State Fire Marshal's office for inspections. No incumbent vendors or current contractors are identified in the procurement documents, and no existing budget range or award value is specified within the available materials; vendors must consult Exhibit A—Pricing Page and all attached specifications to determine appropriate bid amounts. The notice to proceed is anticipated within 2-4 weeks of the vendor providing required documentation, with work hours typically scheduled from 7:00 a.m. to 5:00 p.m., though night and weekend work is possible with advance scheduling.