E-waste Disposal and Recycling Services

The State of North Dakota, through its Office of Management and Budget, State Procurement Office, is seeking proposals for electronic waste (e-waste) recycling and disposal services. The procurement, identified as RFP #110.7-25-112, requires a contractor to collect, recycle, and dispose of electronic equipment from State Surplus Property in Bismarck, including computers, servers, printers, televisions, and devices with hard drives or memory capabilities. Proposals will be evaluated on a 100-point scale, with 50 points dedicated to technical proposal evaluation (30 points for scope of work strategy and 20 points for experience and qualifications) and 50 points for cost proposal evaluation. The RFP requires potential contractors to provide comprehensive pricing details, manage both full and less-than-full truckload quantities, and process equipment through R2-certified facilities. Key proposal submission deadlines include December 17, 2025, at 1:00 PM Central Time for proposal submissions, potential demonstrations during the week of December 29, 2025, to January 2, 2026, and an anticipated notice of award by February 6, 2026, with contract commencement around February 20, 2026.

The contract will be structured as an initial two-year agreement with options for three additional one-year renewal periods and an optional 12-month extension. There are no specific set-aside designations or restrictions on responding organizations mentioned in the documents. Critical compliance requirements include prohibiting resale of e-waste containing hard drives or memory capabilities, providing secure data destruction with hard drive shredding documentation, and adhering to all federal, state, and local regulations. Contractors must maintain commercial general liability insurance of $2,000,000 per occurrence, automobile liability of $500,000 per person and $2,000,000 per occurrence, and workers' compensation coverage. The initial cost proposal submitted indicates potential zero-cost service, suggesting the vendor may derive value from materials recovery, recycling credits, or other incentive structures. The State has already appropriated and identified funds for this contract, and the pricing will remain firm for the first 12 months with potential adjustments in subsequent periods. The total volume of e-waste for initial pickup is estimated at 275 pounds, comprising flat panel TVs, monitors, desktop computers, laptops, tablets, and cellphones.