E-Rate UPS-2

Tacoma School District No. 10 in Pierce County, Washington is issuing a reissued Request for Proposal (RFP26018A) for E-Rate Category 2 funding to procure uninterruptible power supply (UPS) equipment and related services across 58 schools and 5 additional buildings. The procurement requires bidders to supply specific quantities of three UPS system models: 25 units of Eaton N1C.L2200 UPS systems, 25 units of N1C.L3000G UPS systems, and 25 units of Eaton Tripp Lite UPS 5PX3000HRTG2 systems, along with 50 network cards (N1C.LiSNMP), 25 Eaton network cards, 25 two-post rack mount installation kits, and 100 C14 to C15 power cables (10 feet). Deliverables include hardware procurement, network cards, mounting hardware, cabling, and comprehensive installation services including testing, administrator training, and asset tagging. The RFP was released on March 5, 2026, with a questions deadline of March 19, 2026 at 2:00 PM and a proposal submission deadline of April 1, 2026 at 2:00 PM via the Bonfire portal. The contract period for non-recurring services extends from April 1, 2026 through December 31, 2027, with allowance for up to 36 months of extension if timeline requirements cannot be met. Evaluation will be weighted 100 percent on pricing, and the District reserves the right to award to single or multiple vendors. Required qualifications include completion and signature of the Service Provider Qualification Form, Service Provider Assurance Form, and certifications regarding prevailing wage compliance, suspension and debarment status, and Washington State public works requirements. Pricing must be submitted in Excel format with itemized unit costs clearly identifying E-rate eligible and ineligible costs, and service providers must offer the lowest price charged to similarly situated non-residential customers.

The RFP documentation does not explicitly identify set-asides for disadvantaged enterprises or restrictions limiting responses to specific organization types. No incumbent vendors or current contractors are listed in the solicitation materials. Service providers must comply with Washington State prevailing wage requirements and federal suspension and debarment regulations, indicating standard public works and federal compliance standards apply. The procurement is contingent upon approved E-rate funding and final approval of the District's fiscal budget and school board confirmation, which may impact final award amounts. Master contract pricing is permitted if disclosed on the proposal submission. The solicitation does not provide a specific budget range or award value, as pricing will be competitively determined through the bidding process with evaluation based solely on cost competitiveness relative to the identified specifications and service requirements.