DYS - CJCF Septic Services - FY26

The Ohio Department of Youth Services (ODYS) has issued a Request for Quote (RFQ) for septic services at the Circleville Juvenile Correctional Facility (CJCF) for fiscal year 2026. The procurement seeks a qualified vendor to provide routine septic maintenance and repair services for a single 1500-gallon tank, including annual pumping, high-pressure jetting, and comprehensive inspection capabilities. Certified and licensed technicians are required to perform the services, with work to be coordinated with the facility's Maintenance Superintendent during normal working hours (Monday-Friday, 8:00 am - 4:00 pm EST). The contract period runs from July 1, 2025, through June 30, 2026, with a potential option to extend through June 30, 2027. Key procurement dates include the RFQ issuance on May 22, 2025, optional site visits available until June 4, 2025, and quotes due by June 6, 2025, at 12:00 PM. Evaluation criteria will focus on the lowest responsive and responsible bidder, with ODYS reserving the right to request references, past experience, and professional licenses before contract award.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, the procurement appears open to qualified septic service providers who can meet the technical and professional standards outlined in the RFQ. The cost proposal requires vendors to submit detailed rates for annual services and hourly repair work, including specific line items for pumping, jetting, inspection, hourly repair rates, and trip charges. Quotes must remain valid for a minimum of 60 days, and suppliers are not required to attend a site visit to be considered for the contract. Although a specific budget range is not disclosed, vendors will be expected to provide competitive pricing for the annual maintenance and potential repair services. The contract will be executed at the Circleville Juvenile Correctional Facility located at 640 Island Rd, Circleville, Ohio 43113, with all service providers required to be escorted by facility personnel during site visits and service implementations.