DYS 2023-08 Electronic Medical Records

The Massachusetts Department of Youth Services (DYS) is seeking proposals for services to assist in the evaluation and selection of an electronic medical record/electronic health record (EMR/EHR) system. The selected vendor will be responsible for conducting research, evaluation, and providing assistance with the procurement of the EMR/EHR software to be used by DYS to document and manage the health services provided to youth in their care and custody. The project is expected to be completed in Fiscal Year 2023, with a targeted start date of December 1, 2022 and completion by June 30, 2023. DYS requires the vendor to develop the functional and technical requirements for the EMR/EHR system as part of this procurement. DYS is open to both time and materials and fixed fee/deliverable pricing models for this contract. The RFR covers the healthcare services DYS provides through regional contracts, including medical and behavioral health care. In 2022, DYS had 564 admissions to detention programs and 384 committed youth served.

This opportunity is limited to the Suffolk County jurisdiction within the state of Massachusetts. There are no set-aside designations or restrictions on the types of organizations that can respond. DYS currently maintains paper medical records and is seeking to transition to an electronic system, but is not looking to scan historical paper files at this time. The RFR does not provide an estimated award value or budget range, but requires responders to submit a proposed budget and budget narrative detailing the costs for the proposed services.