Duress Alarm Upgrades and Services

The Colorado Department of Human Services is seeking a qualified vendor to upgrade and provide ongoing services for a Personal Duress Alarm (PDA) System at the Colorado Mental Health Hospital in Pueblo (CMHHIP), specifically at the Hawkins High-Security Building. The procurement encompasses system installation, infrastructure maintenance, operation, and comprehensive training for up to 300 transmitter sensors serving approximately 229 patients and facility staff. Deliverables include equipment procurement (specified as Actall Corporation equipment), full installation and integration with existing security infrastructure, personnel training and documentation, emergency response capabilities, post-incident process integration, and measured performance outcomes. Vendors must be registered to do business in Colorado, complete the CORE registration, Secretary of State registration, and System for Award Management registration, as well as establish E-Verify participation and undergo criminal background checks for direct contact with vulnerable persons. Critical deadlines include a mandatory pre-bid conference on May 12, 2026 at 10:00 a.m. at 1600 W. 24th Street, Building 140, Pueblo, Colorado 81003 (attendance required for proposal consideration), written questions due by May 13, 2026 at 10:00 a.m., electronic proposal submissions due by May 18, 2026 at 10:00 a.m. to JG_2026.g6o73oim17p4x586@u.box.com, with a public opening scheduled for May 18, 2026 from 10:30 a.m. to 10:45 a.m. The contract is anticipated to commence June 15, 2026, with an initial one-year term plus four optional renewal years, and proposals must not exceed 20 pages while addressing project goals, scope of work, mandatory requirements, system functionality, and measured outcomes.

The solicitation specifies that Actall Corporation is the sole provider of required equipment, and the preferred vendor will be an Actall Corporation supplier or installer, which may restrict competition to entities with established relationships with this equipment provider. No specific disadvantaged enterprise set-asides or restrictions on responding organizations are detailed in the available procurement documents. There is no incumbent vendor information or current contractor details specified in the materials provided. Vendors must complete Exhibit B (Bid Form) with itemized costs for Actall equipment, installation, training, and maintenance services, and must acknowledge acceptance of the State's standard contract terms or submit exceptions in redline format with their proposal. While the specific contract award value or budget range is not disclosed in the procurement documents, vendors should note that no pricing information will be considered confidential and the State reserves the right to waive mandatory requirements at its discretion, suggesting flexibility in the procurement process despite the standardized evaluation criteria outlined in the Request for Proposals (Solicitation Number 2026000239).