Duress Alarm Upgrades and Services

The Colorado Department of Human Services, Division of Contracts and Procurement, issued a Request for Proposals (RFP) for the upgrade and maintenance of a Personal Duress Alarm (PDA) system at the Hawkins High-Security Building on the Colorado Mental Health Hospital in Pueblo (CMHHIP) campus in Pueblo County. The procurement seeks a qualified vendor to provide a modern, technology-driven PDA platform utilizing Actall Corporation's ATLAS system technology to serve approximately 229 patients and facility staff with immediate emergency response capability. The scope of work encompasses the complete lifecycle of the system, including design, equipment procurement, installation, integration support, monitoring, and maintenance services. Required deliverables include one Hubsens Locating Appliance server, 300 ATLAS Heavy Duty Transmitters (LoRa), 152 ceiling-mounted ATLAS LoRa Locators, 12 outdoor-mounted ATLAS LoRa Locators with enclosures, one low-profile ceiling-mounted ATLAS LoRa Locator, and 23 ATLAS Gateways with Power Over Ethernet capability, along with initial design, software and device programming, integration support, Level 3 installation inspections, certification, and comprehensive end-user training. The system must provide direct alert communication to the Public Safety Communications Center, campus-wide notification capability, real-time location verification, system redundancy and failover capabilities, and comprehensive audit and event logging, with integration into the facility's post-incident quality management system via RLDatix. Key qualification requirements include Actall Corporation authorization, CORE registration for Colorado business, System for Award Management (SAM.gov) registration, E-Verify participation, and background checks for personnel with direct contact to vulnerable persons. Evaluation criteria encompass project goals, scope of work, system functionality, emergency response integration, service outcomes, training, documentation, and itemized costs. Critical deadlines include a mandatory pre-bid conference on May 12, 2026, at 10:00 a.m. at 1600 W. 24th Street, Building 140, Pueblo, Colorado; written questions due by May 13, 2026, at 10:00 a.m.; and proposals due electronically by May 18, 2026, at 10:00 a.m., with public opening scheduled for May 18, 2026, from 10:30 to 10:45 a.m. via Google Meet.

The RFP contains no stated set-asides or restrictions based on disadvantaged enterprise status; however, Actall Corporation is identified as the sole equipment provider with preference given to Actall-authorized suppliers and installers. The procurement requires vendors to accept the State's standard contract terms unless specific exceptions are submitted in redline format, with modifications potentially negatively impacting evaluation and delaying contract execution. Proposals must not exceed 20 pages and should address all specified areas including itemized costs for Actall equipment, installation, training, and other required equipment. The anticipated contract start date is June 15, 2026, with an initial one-year term plus four optional renewal periods; the price proposal structure comprises three main sections covering equipment costs, installation costs (including necessary cabling, conduit, and network infrastructure with a one-year manufacturer warranty), and monitoring and maintenance services (base year plus four optional renewal years with differentiated pricing for monthly monitoring services, monthly maintenance services, and hourly service call rates for business hours and after-hours). While no specific budget range or award value is provided in the solicitation documents, vendors must obtain equipment costs directly from Actall and submit individual unit prices for each item along with installation and ongoing service pricing as structured in the Exhibit B Price Proposal Form.