Duncan Hall Renovation – Classroom AV Integration

Appalachian State University, a North Carolina state agency, is soliciting proposals through Request for Proposal (RFP #55-021226) for classroom audiovisual integration services at Duncan Hall. The procurement encompasses the installation of AV equipment across three floors in 19 classrooms, including comprehensive cable routing, labeling, and coordination with the university's internal AV team. The project will be executed in three sequential phases beginning June 1, 2026, with the 3rd floor scheduled for June 1-10, the 2nd floor for June 11-26, and the 1st floor for June 29-July 17, 2026. Vendors must attend a mandatory site visit and walkthrough on February 25, 2026, at 10:00 AM ET at Duncan Hall, 287 River Street, Boone, NC 28608, and must submit written questions by March 4, 2026, with state responses due by March 9, 2026. Proposals must be received by March 18, 2026, at 2:00 PM ET and will be publicly opened at that time. The initial contract term is one year from final execution. Qualified vendors must demonstrate professional qualifications consistent with industry standards, provide itemized financial proposals including labor, materials, and sales tax on a FOB Destination basis, submit references from at least three previous clients with similar experience, and ensure key personnel are not substituted without prior written state approval. The state will evaluate proposals using a best-value procurement method based on vendor qualifications, experience and reliability, response time, and pricing.

Vendors must be registered with North Carolina's Electronic Vendor Portal (eVP) and must certify financial stability. The procurement includes a Historically Underutilized Business (HUB) requirement, mandating vendors identify 10% utilization of diverse firms through a supplemental form submission. Additionally, vendors must provide worker location documentation as part of their proposal submission. No incumbent vendor or current contractor information is identified in the procurement documents, and no specific budget range or award value is disclosed. The state reserves the right to reject any or all proposals, make awards to multiple vendors for individual line items, or cancel the RFP entirely without awarding a contract. Attendance at the mandatory site visit is a requirement for proposal consideration, and late arrivals will not be permitted to participate in the project.