Dtmb visitor pass

The Michigan Department of Technology, Management & Budget (DTMB) is soliciting bids for the production of 100,000 DTMB Visitor ID Passes with a due date of July 31, 2026. Only prequalified vendors registered with the State of Michigan's Print & Mail Management (PMM) program are eligible; pre-qualification requires approximately one week.

The scope requires 2 x 4 inch passes printed on 60# white stock with one-sided black printing and non-permanent adhesive pressure-sensitive application. Passes must be trimmed to singles, shrink-wrapped in units of 250 per package, carton-packed with a maximum weight of 40 pounds per carton, and loaded on 4-way skids. Vendors must submit an electronic file with the bid and one PDF proof for approval prior to production.

All shipments must be F.O.B. Destination with prepaid freight delivered to 7461 Crowner Drive, Lansing, Michigan 48913 (dock hours: Monday–Friday, 8:00 a.m. to 3:30 p.m., closed standard holidays). Packaging must use single-face hardwood pallets with specified dimensions (44–48 inches length, 36–48 inches width, maximum 5'6" height including pallet, 4,000 pounds maximum gross weight). Cartons must be uniformly labeled with commodity numbers, descriptions, purchase order numbers, and quantities. No under-runs are acceptable; vendors bear the cost of over-runs. Electronic copies must be provided in source software format with all revisions, fonts, and images included, plus a PDF copy. All materials become property of the State of Michigan upon delivery.

Award decisions are based on best price and value; the lowest bidder is not guaranteed selection if concerns exist regarding quality or ability to meet specifications. A detailed quote letter must accompany all bids; failure to provide this documentation results in automatic disqualification. Invoices must be submitted via email to DTMB-PrintingServices@michigan.gov and entered into the VSS system. Undisputed amounts are payable within 45 calendar days of invoice receipt or final acceptance, whichever is later. Payment is disbursed through Electronic Funds Transfer via the SIGMA VSS system. The State is exempt from federal excise tax and state and local sales taxes.