Dry Suits and Adjustable Neoprene Neck Seals

The Commonwealth of Kentucky Department of Fish and Wildlife Resources, acting on behalf of Elliott County, issued Request for Quotation (RFQ) 758 2100000049 on November 2, 2020, to procure dry suits and adjustable neoprene neck seals. The solicitation seeks ten dry suits in specified sizes (5 Large, 2 XL, and 3 XXL) with primary specifications of Stearns Rapid Rescue Extreme + Surface Dry Suit or approved equal, and ten adjustable neoprene neck seals with primary specifications of Rapid Repair Adjustable Neoprene Neck Seals model RE0012 or approved equal, both classified under commodity code 20038 for insulated clothing. Vendors submitting alternate brands or specifications must provide descriptive literature for equality verification and ensure compatibility between components. All pricing must be submitted as F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise tax and Kentucky sales or use tax, with delivery to the Kentucky Department of Fish & Wildlife Resources at #1 Sportsman's Lane, Frankfort, Kentucky 40601. Written questions were due by November 6, 2020, at 10:00 AM ET, and the closing date for bid submission through the electronic eProcurement system was November 13, 2020, at 1:30 PM ET. Evaluation will be based on a best value scoring methodology allocating 90 points to price and 10 points to delivery time, with the lowest bidder receiving maximum points and subsequent bidders scored proportionally. Bidders must hold pricing valid for a minimum of 60 calendar days after the bid due date, and all line items must be bid as a group.

Kentucky resident bidders receive reciprocal preference in the evaluation process, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receive additional preferences of 20 percent and 15 percent respectively of maximum points. All bidders claiming resident bidder status or qualified bidder status must submit required affidavits demonstrating their eligibility. Foreign entities must provide certificates of authority from the Kentucky Secretary of State. The solicitation requires all bidders to complete and submit the Annual Affidavit, which certifies compliance with Kentucky statutes and regulations covering campaign finance laws, tax obligations, boycott prohibitions, and other state procurement requirements. The affidavit must be notarized and signed by a duly authorized representative. The contract is subject to a 30-day cancellation clause, and vendor payment will be made within 30 working days of invoice receipt and goods acceptance. No budget range or award value is specified in the solicitation documents.