DropTech Headphones for Fayette County Publc Schools (RFQ 26-002-073)

Fayette County Public Schools (FCPS) in Georgia has issued Request for Quotes (RFQ) 26-002-073 for the procurement and delivery of Droptech Headphones to all schools within the school district. The primary deliverable consists of new Gumdrop DropTech Headphones meeting specified manufacturer standards, with alternative products considered if they meet stated specifications and include a sample unit. FCPS anticipates ordering between 10,000 and 11,000 units within a three-month period, with individual purchase orders placed for each school location and delivery on an FOB destination basis with freight prepaid and inside delivery required to specified school locations. The evaluation criteria include price, warranty, service guarantees, past performance, ownership costs, business capabilities, delivery schedules and methods, and manufacturer quality standards, with lowest price alone not being the sole determining factor. Quotes must be submitted in line-item format with per-unit pricing inclusive of delivery costs, and respondents must include a Solicitation Response Form and Reference Form with their submission. The deadline for written questions is 9:00 AM (ET) on Wednesday, June 25, 2025, and quotes are due no later than 9:00 AM (ET) on Tuesday, July 8, 2025, with submissions accepted electronically via email to roberts.matthew@fcboe.org, by mail, or hand-delivered to the LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, Georgia 30214.

The contract term runs from the date of award issuance through December 31, 2025, with four optional one-year renewal terms thereafter, automatically renewing each January 1st unless a cost escalation process is initiated. Price increases are permitted only after December 31st of the issuing year based on product cost documentation alone, with single increases capped at 10% and requiring 30 days' written notice. The RFQ document does not specify set-aside designations or restrictions on the types of organizations that can respond, nor does it identify any incumbent vendors or current contractors. The solicitation allows for cooperative purchasing by other Fayette County government entities and local municipalities at the same quoted prices pending agreement with the vendor. No specific award value or budget range is disclosed in the available documentation. Failure to comply with delivery requirements or back-order restrictions could result in default declaration.