Drone and maintenance agreement at the adult correctional institution

The State of Rhode Island Department of Corrections is seeking to procure a DJI Matrice M30T waterproof thermal drone and associated maintenance services through a Request for Quotation (RFQ24004025) for its Adult Correctional Institution located in Providence County. The solicitation calls for the purchase of one drone unit and a comprehensive one-year maintenance agreement, with potential options to renew for up to four additional 12-month periods. The initial contract term will begin approximately May 1, 2024, with all proposals due by April 23, 2024, at 2:00 PM EDT. A vendor Q&A period is scheduled from March 26 to April 8, 2024, during which potential bidders can submit questions electronically through the Ocean State Procures system. Vendors must provide detailed pricing for the drone unit and annual maintenance services, with delivery specified as FOB destination and inside delivery at no additional cost. The procurement requires vendors to submit comprehensive product specifications, even when bidding the specified brand, and all submissions must be made electronically through the state's procurement platform.

The solicitation includes provisions for Minority Business Enterprise (MBE) participation, requiring vendors to submit an MBE Utilization Plan for potential contract awards. Vendors must be registered in the Ocean State Procures system and meet specific insurance requirements, including $1 million in general liability coverage, workers compensation, and automobile liability insurance. While no specific budget range is explicitly stated, the state reserves the right to make single or multiple awards and may reject any or all bids at its discretion. The contract's continuation beyond the initial fiscal year is subject to funding availability and vendor performance. Delivery locations are specified as either the Central Distribution Center at 25 Power Road or the Facilities and Maintenance warehouse at 10 Garvey Road in Cranston, Rhode Island. The state encourages participation from minority and women-owned businesses certified through the Rhode Island Division of Equity, Diversity, and Inclusion, aligning with the state's commitment to supporting diverse business enterprises.