DRM 2024-57 #9 Emergency Notification System

The Massachusetts Department of Correction (DOC) is seeking proposals for the procurement and installation of an Emergency Notification System at the North Central Correctional Institute (NCCI) located in Gardner, Worcester County. The project, designated as DRM 2024-57 #9, requires the implementation of an audible-visual emergency communication infrastructure within the correctional facility. Bidders must submit bid intent forms and completed entrance waivers via email to Darlene Keane by 2:00pm on Friday, November 1, 2024, with plans and specifications becoming electronically available starting October 23, 2024. A mandatory site visit is required for potential contractors, who must also pass comprehensive background checks that include criminal records reviews through local police, state police, FBI, and the Massachusetts Board of Probation. The contract specifies a substantial completion timeline of 120 days, with an additional 45 days allocated for final acceptance, and will be awarded to the lowest responsible and eligible bidder who meets all specified qualifications and submission requirements.

The Commonwealth of Massachusetts has established specific diversity participation goals for this contract, including 10.4% for combined Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), and an additional 3% target for Service-Disabled Veteran-Owned Business Enterprises (SDVOBE). Contractors must complete quarterly Supplier Diversity Program (SDP) spending reports documenting their compliance with these goals. Bidders are required to provide a 5% bid deposit and submit a Certificate of Eligibility, Update Statement, and Supplier Diversity Program Commitment Form. Two contractors, Brite-Lite Electrical Co., Inc. and JM Electrical Company, Inc., have already submitted bids, with Brite-Lite's proposal at $1,498,000.00 and JM Electrical's at $2,896,120.00. The project will also require adherence to the Department's zero-tolerance policy for sexual abuse and harassment, as outlined in the Prison Rape Elimination Act (PREA) of 2003, with successful bidders and their employees subject to PREA training and acknowledgement requirements.