Driveshaft Repair and Service

The Illinois State Toll Highway Authority (Illinois Tollway) is seeking a vendor to provide comprehensive driveshaft repair services through Request for Quote (RFQ) #24-0209. The procurement covers a four-year contract for repair services including replacing tubes, yokes, spline couplings, U-joints, center bearings, balancing driveshaft assemblies, painting, and fabricating complete assemblies. Vendor qualifications include being located within a 50-mile radius of the Tollway's Downers Grove location and ability to complete repairs within 48 hours of receiving driveshafts. The solicitation requires vendors to submit unit pricing through BidBuy and provide a percentage discount off manufacturer's price lists for replacement parts. Evaluation criteria will focus on the lowest total bid price from a responsive and responsible bidder, with an estimated 640 labor hours and $10,000 in replacement parts anticipated over the contract period. The proposal is due on May 28, 2025, with the contract starting immediately after award.

While no specific set-aside designations are explicitly mentioned, vendors must comply with extensive state certification requirements covering 33 different compliance areas including non-discrimination policies, workplace regulations, and procurement integrity. Insurance requirements are stringent, mandating garage liability, automobile liability, and worker's compensation coverage with the Illinois Tollway named as an additional insured. Vendors must provide comprehensive documentation including standard Illinois certifications, which outline potential penalties for non-compliance such as contract voiding, suspension, debarment, or civil fines. The contract includes provisions for detailed invoicing, with submissions required within 15 business days of repair and including specific certification statements. While an exact contract value is not specified, the estimated spend includes 640 labor hours and $10,000 in parts, suggesting a potential total contract value in the range of $50,000 to $100,000 depending on actual repair rates and parts replacement needs.