Drive Away Transport Service

The City of Pasadena Public Works Department Building Systems and Fleet Management Division (PW-BSFMD) is seeking a vendor to provide Drive Away Transport Service, a specialized vehicle transportation contract covering the pick-up and delivery of various municipal vehicles. The procurement will include transporting light, medium, and heavy-duty trucks, utility trucks, trash trucks, emergency vehicles, dump trucks, and boom trucks across different mileage ranges. Vendors must employ drivers with current CDL class A, B, and C licenses, comply with USDOT requirements, and be fully bonded and insured with physical damage coverage and complete liability insurance. The contract is scheduled to run from July 1, 2023, to June 30, 2024, with electronic proposals due by 2:00 pm on Wednesday, August 2, 2023, through the City's eProcurement Portal. Pricing will be structured on a flat rate based on mileage ranges from 5 miles and under to 50.1-60 miles, with the award determined by the lowest responsible bidder. Potential vendors must submit their proposals along with required documentation, including the Unique Entity ID, vendor questionnaires, and workforce utilization forms, and must comply with the City of Pasadena's Living Wage Ordinance and Equal Employment Opportunity practices.

The contract opportunity appears to have no specific set-aside designations for disadvantaged enterprises, though the bid documents emphasize equal opportunity employment practices and require vendors to complete demographic workforce forms. Vendors must provide a Relevant Experience Form documenting five previous projects similar in scope and size to demonstrate their qualifications. The estimated risk exposure for this contract is $350,000.00, with comprehensive insurance requirements including Commercial General Liability coverage of $2,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, and Workers' Compensation at statutory limits. The City requires electronic invoice submission within 7 days of service completion and mandates that vendors use the city's vendor invoice portal. While no incumbent vendor is specified, the contract suggests a need for a robust, flexible transportation service capable of moving various municipal fleet vehicles efficiently and safely across different distances. Potential vendors should be prepared to undergo a thorough technical and operational evaluation to meet the city's stringent procurement standards.