INFO--PW-BSFMD_SAMPLE_INVOICE_REQUIREMENT_FOR_VENDOR.pdf

This document is a sample invoice template for the City of Pasadena Public Works Department Building Systems and Fleet Management Division (PW-BSFMD), designed for vendors providing services or materials. The invoice form is structured to capture detailed information about services rendered or items delivered, including service dates, location, asset service details, and order specifics. The template requires vendors to attach service slips or reports and mandates electronic invoice submission within 7 days of service or order delivery through the city's vendor invoice portal at https://invoice.cityofpasadena.net.

The invoice template includes sections for describing services (with a breakdown of hours and rates) and parts/materials (with item counts and rates), allowing for comprehensive documentation of vendor transactions. The form provides fields for capturing vendor information, contact details, shipping information, and additional charges such as discounts, sales tax, and shipping/freight fees. The document is specifically tailored for the Drive Away Transport Service opportunity, providing a standardized method for vendors to bill the City of Pasadena for their services, ensuring clear and consistent financial documentation for municipal procurement processes.