Drainage Areas - Embankment Turf Mowing & Maintenance

The City of Rockford is requesting bids on drainage-areas embankment turf mowing and maintenance services under ITB Bid No. 926-PW-092, with sealed bids due November 5, 2026 at 11:00 a.m. at City Hall and a mandatory pre-bid meeting on October 21, 2026 at 11:00 a.m. at the City Yards Administration Building, 523 S. Central Ave., Rockford, IL. A local business adjustment of up to 5 percent (not to exceed $20,000) is available to vendors meeting local bidder qualifications.

The scope encompasses all labor, materials, equipment, and supplies for mowing, tree and brush clearing, re-grading, seeding maintenance, and slope restoration due to animal burrows and erosion washout at specified drainage-area locations within Rock Island County. Vendors must carefully examine the project site to verify site conditions, dimensions, elevation, working conditions, equipment access, and transportation and storage facilities; no exceptions or additional compensation will be considered after contract award due to failure to verify worksite conditions.

Work must begin within ten days of receiving a Notice to Proceed. Bids will be evaluated and awarded on a lump-sum basis to the lowest responsible and responsive bidder, though the City reserves the right to award on a per-item basis. The City is not subject to Illinois Preference Act requirements, prevailing wage requirements, or apprenticeship mandates for this project.

Bidders must maintain commercial general liability insurance of $1 million per occurrence, umbrella liability of $2 million per occurrence, and automobile coverage of $1 million per occurrence. All bidders must comply with equal employment opportunity requirements, submit EEO certifications and workforce data forms, acknowledge the Stormwater Management Ordinance and IEPA General Construction Permit, and provide a W-9 form. Vendors must demonstrate good faith efforts to utilize certified Minority and Women Business Enterprises as subcontractors and retain invoices and work records for three years beyond December 31, 2023 for audit purposes. Written questions are due October 28, 2026 at 5:00 p.m., with responses provided by addendum no later than October 30, 2026.