Draft general service agreement (GSA) for instrumentation & controls

Gainesville Regional Utilities (GRU) is seeking to establish multiple General Service Agreements (GSAs) with instrumentation and controls companies to support emergent, emergency, and time-critical projects across its energy supply, energy delivery, water and wastewater, and other business systems. The procurement opportunity, identified as RFSQ-2024-104, is open to qualified vendors who can provide comprehensive technical services including PLC and HMI programming, SCADA networking, equipment installation and repair, and staff supplementation. Bidders must submit a detailed Statement of Qualifications limited to 60 pages, along with a Pricing Response Form detailing hourly rates for positions such as Project Manager, Project Engineer, Design Engineer, Field Manager, Field Engineer, CAD Designer, SCADA Specialist, and Panel Technician. The evaluation will be conducted on a pass/fail basis, with weighted criteria including pricing response (30%), insurance experience modification rate (23%), company profile with staff resumes and certifications (22%), project references (15%), and contract approach (10%). The solicitation was posted on September 5, 2024, with a response deadline of October 3, 2024 at 12:00 pm, and an anticipated contractor selection date of October 1, 2024.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors will be required to demonstrate a drug-free workplace program and comply with site-specific safety procedures, as work may occur in industrial environments under various climatic conditions. While no incumbent vendors are listed, the GSA allows for both fixed-price proposals for larger projects and time and material rates for smaller or less defined scopes of work. Vendors must provide comprehensive documentation including certification documents and evidence of insurance compliance. Although specific award values are not explicitly stated, the solicitation suggests the potential for multiple awards to different instrumentation and controls companies, with pre-determined billing rates and a set markup for materials, rental equipment, and subcontractor services. The contracts will enable GRU to quickly engage qualified vendors for critical utility system work across their operational domains.