DQ1 FHLA201600001, WIC EBT Magnetic Stripe Readers

The Colorado Department of Public Health and Environment is issuing a Documented Quote (DQ) solicitation to procure magnetic stripe readers for the eWIC (electronic WIC) program serving the state of Denver County and Denver City. The procurement seeks approximately 450 brand new Magtek Dynamag readers or equivalent models to support the Special Supplemental Nutrition Program for Women, Infants and Children (WIC) transition to electronic benefit delivery throughout Colorado, with 10 units reserved as spares at the state office and the remainder distributed across approximately 90 local agency WIC clinic locations. All readers must be shipped FOB Destination to individual clinic locations and must arrive 30 days prior to pilot or rollout dates designated by Colorado WIC, with all objectives completed by February 15, 2016. The contract period runs from March 1, 2016 through December 31, 2016, with options to renew for up to four additional years contingent upon fund availability. Vendors must submit their responses by February 3, 2016 at 2:00 p.m. Mountain Time to the Colorado Department of Public Health and Environment Contracts and Purchasing Unit at 4300 Cherry Creek Drive South, Denver, CO 80246-1530, with written questions due by January 28, 2016. Bidders must be authorized distributors capable of providing toll-free customer support during business hours, submitting itemized pricing with unit costs for years one through five, and delivering products with manufacturer specifications, model/part numbers, and warranty information. Award will be based on the lowest, responsive, responsible quote in the best interest of the state, with cost as the primary evaluation factor.

The solicitation documents do not specify set-asides or restrictions limiting participation to particular organization types, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the available documentation. Vendors seeking price increases during the optional renewal years must submit documented requests 60 days prior to the effective date and obtain Colorado WIC approval; rejected increase requests will result in contract cancellation and issuance of a new solicitation. Successful bidders must submit a completed Vendor Information/Confirmation of Offer form and provide invoices that include serial numbers, destination addresses, and warranty start dates for each shipment. The solicitation requires pricing to be firm for the initial year, with specific procedures governing any adjustments to subsequent years' pricing. No specific contract value or budget range is disclosed in the procurement documents, though the anticipated procurement of approximately 450 readers across multiple years suggests a substantial opportunity for qualified vendors.