DQ Notice for 2016 Toxicology Chemilluminescence Analyzer

The State of Colorado Department of Human Services issued a Documented Quote (DQ) for the procurement of an Automated Toxicology Chemiluminescence Analyzer on April 2, 2015, with a submission deadline of April 8, 2015 at 10:30 a.m. The procurement seeks a five-year lease agreement with annual renewal options for laboratory equipment capable of performing comprehensive drug screening and toxicology testing. The analyzer must utilize automated biochip array technology with chemiluminescent immunoassays to detect over 40 analytes from multiple specimen types including serum, urine, oral fluids, and hair. Required deliverables include the equipment itself meeting specified maximum dimensions (90 inches width, 45 inches depth, 60 inches height), a PC-based data management system with LIMS interface capability, an Uninterruptible Power Supply (UPS) maintaining eight minutes of operation during power outages, comprehensive manufacturer-facility training for at least one operator, complete in-house setup with linearity and precision studies, and reagent pricing with a guaranteed no-price-increase provision throughout the entire five-year period. The equipment must be newly manufactured with manufacturer warranties included. Based on anticipated workload data from February 2014 through January 2015, the State expects to process 4,378 patient urine drug screens, 237 urine ETG tests, 100 K2/spice tests, 184 hair drug screens, and 50 hair ETG tests annually, with additional desired testing panels for prescription medications. Vendors must provide business hours service (Monday-Friday, 8:00 a.m.-5:00 p.m.) with eight-hour or next-day onsite service availability, including all parts, labor, and travel expenses with a minimum of one preventive maintenance visit annually. All pricing must be quoted FOB Destination and Installation on a per-reportable basis with payment terms exceeding 45 calendar days. The State intends to make a single vendor award based on the most beneficial offer, considering unit price, administrative costs, delivery conditions, and proximity to user sites, with the contract term running from July 1, 2015 through June 30, 2016, renewable for four additional one-year periods.

The procurement prioritizes registered Vendor Self Service (VSS) vendors, with non-registered vendor quotes considered only if inadequate competition exists among registered vendors, though no specific set-asides for disadvantaged enterprises are referenced in the available documentation. No incumbent vendors or current contractors are identified in the procurement materials. The solicitation requires vendors to comply with all standard State of Colorado Purchase Order Terms and Conditions, including safety compliance with OSHA requirements, provision of Material Safety Data Sheets, employment eligibility verification through E-Verify, maintenance of specified insurance coverage, and certification of non-debarment status. Vendor agreements are subject to the State Controller Policy effective January 6, 2009, which establishes guidelines for vendor agreement execution and requires deletion of impermissible provisions including price increase clauses beyond agreed amounts, certain indemnity or hold harmless clauses, and choice of law provisions selecting jurisdictions other than Colorado. Specific budget values or award ranges are not disclosed in the procurement materials provided. Funding is contingent upon legislative appropriation with the State providing 45 days' written notice should funds not be allocated.