DQ Toxicology .pdf

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STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

DOCUMENTED QUOTE # IHJA 2015001199

DATE QUOTE DUE: 4/8/2015 @10:30 am

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TO:

Department of Human Services

Southern District Procurement 1600 West 24 th Street

Pueblo, CO 81003

QUOTE TITLE OR

DESCRIPTION:

Automated Toxicology Analyzer

DIRECT INQUIRIES TO: Jamie Gott PHONE: 719-546-4431

FAX: 719-546-4896 E-mail:jamie.gott @state.co.us

FAX or ELECTRONICALLY submitted Documented Quotes WILL BE accepted

IMPORTANT: Vendor should read the entire Documented Quote document before submitting a Quote.

Documented Quote properly marked as to DOCUMENTED QUOTE NUMBER, subject to the conditions herein stipulated and in accordance with the specifications set forth and/or attached hereto, will be accepted at the address listed above, prior to the date and time listed for the Quote opening. All Documented Quote shall be quoted F.O.B. destination, unless otherwise specified. delivery.

PROPOSALS MUST BE SIGNED IN INK VENDOR:

TYPED OR PRINTED SIGNATURE

ADDRESS

Handwritten Signature by Authorized Officer or Agent of Vendor

ZIP

TITLE PHONE #

DATE FAX #

TERMS E-mail Terms of less than45calendar days will not be considered.

FEIN or SSN

The above Documented Quote is subject to attached Terms and Conditions.

COLORADO DEPARTMENT OF HUMAN SERVICES

PROCUREMENT ADMINISTRATION:

General: The State of Colorado, Department of Human Services (DHS), seeks Documented Quotes for quotes in accordance with specifications contained in this Documented Quote.

Quote Submission. Documented Quote will be received until the date and time indicated. FAX or ELECTRONICALLY submitted Documented Quotes WILL BE accepted. It is the responsibility of the vendor to ensure that the Procurement Office receives the Quote on or before the opening date and time. All interested parties are cordially invited to attend the official opening, if they so desire. Vendors are responsible for ensuring and confirming that FAX or Electronically submitted Quotes are received by the submission time and due date. The State is not responsible for Quotes not received due to FAX malfunctions or failure of electronic submissions.

Pricing: All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Quote Evaluation. The State will be the sole judge in determining the acceptability of an offer and in determining the most beneficial offer(s) for the State. Documented Quote evaluation will consist primarily of comparing unit price quoted for the listed items.

Evaluation of Documented Quote will also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the Quote, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices. Colorado Procurement Rule R24-103-204-03, which states; “may determine whether or not a response is acceptable and may compare the relative value of competing responses, not solely the price.”

The State may make such investigations as may be deemed necessary to determine that the Vendor possesses or can acquire: (1) sufficient financial ability; (2) the services of properly qualified personnel; (3) the equipment, facilities and capacity necessary for adequate performance; and (4) has an overall satisfactory record in the performance of prior contracts which the Vendor may have been awarded.

Award: The state intends to issue a single vendor award. Awards will be made on the basis of the Quote most beneficial to the State.

Vendor shall extend contract pricing to other Human Services divisions if the vendor has a presence in that area (i.e. Pueblo, Grand

Junction).

Term of Award: The period of award made as a result of this Quote is one year from date July1, 2015 to June 30, 2016 and maybe renewed for four (4) additional one (1) year period.

Quote Review. After the award is made, any vendor that wishes to recap the Quote may do so at the Department of Human Services.

Bid Tabulation Available by Request.

Performance/Remedies: Awarded vendors shall comply with the requirements as to brand, quality, quantity, time frames, container size, etc. If the awarded vendor fails to perform, the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause, and making an award to the next in line responsive and responsible vendor. Cause is defined as failure to meet requirements of the within specifications and conditions, or failure to correct deficiencies upon receipt of notice. Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award.

Quantity of Goods/Services: The State may increase or decrease the quantity of goods/services based on the rates established in the

Purchase Order or associated Statement of Work or Service Agreement when mandated in the sole discretion of the State by changes in mission or programmatic level of goods/services requirements.

FISCAL FUNDING. (A) As prescribed by State of Colorado Fiscal Rules and §23(B) below, this Lease is dependent upon the continuing availability of funds beyond the term of the State's current fiscal period ending upon the next succeeding June 30, as financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. While the act of appropriation is a legislative act, Tenant will take appropriate actions under the laws applicable to Tenant to timely and properly budget for, request of and seek and pursue appropriation of funds from the General Assembly of the State of Colorado permitting Tenant to make payments required hereunder during the period to which such appropriation applies. If funds are not appropriated, this Lease shall terminate at the end of the then current fiscal year, with no penalty or additional cost to Tenant. Tenant shall notify Vendor of such non-allocation of funds by sending written notice forty-five (45) days prior to the effective date of termination.

Because of Limited competition expected from registered Vendor Self Service (VSS) and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by nonregistered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered.

Insert Bid Title

SPECIFICATIONS

All documented quote responses must be quoted FOB Destination and Installation.

All equipment, products and parts must contain manufacturer warranties.

All equipment and parts quoted by vendor must be NEW.

The State will make the final determination regarding any equal to or better than, or deviations from the requirements and specifications outlined in this Documented Quote.

Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or

United States.

Project Description

Equipment Specifications: Bid should reflect response to Five (5) year lease and reagent pricing, with the option to renew each year, including a no increase in price guarantee for the entire five (5) year period. Must include the following:

1. Automated Biochip Array Technology Analyzer using competitive chemiluminescent immunoassays that provide simultaneous detection of multiple drug classes and drug metabolites from a single, undivided specimen.

2. Preferred test menu will include, but not limited to the following:

Amphetamine

Methamphetamine

Barbiturates

Benzodiazapine 1 (Oxazepam)

Benzodiazapine 2 (Lorazepam)

Buprenorphine

Cannabinoids

Cocaine Metabolite (Benzoylecgonine)

MDMA

Methadone

Opiates

Phencylidine

Tricyclic Antidepressants (TCAs Generic)

Fentanyl

Generic Opioids

Oxycodone I & II

Ketamine and Metabolite

LSD

Propoxyphene

Chloral Hydrate Metabolite

Ethyl Glucuronide (ETG)

Meperdine

Meprobamate

7-Amino Flunitrazepam

Acetaminophen

Dextromethorphan

Fluoxetine

Haloperidol

Ibuprophen

Salicylate

Salicyluric Acid

Sertraline

Tramadol

Trazadone

Mescaline

Salinorin

Synthetic Cannabinoids I, II, III, IV

Benzylpiperazines

Phenylpiperazines

3. The analyzer must be fully self-contained to include main unit, imaging station, biochip loading unit, power and control unit and Thermoshaker if necessary..

Dimensions not to exceed: Width: 90 in

Depth: 45 in

Height: 60 in

4. UPS capable of maintaining a minimum of eight (8) minutes of uninterrupted operation (surge protection and battery back-up) in the event of a power outage provided by vendor.

5. Operation and maintenance procedures will be provided either by diskette, instrument help menu or website. Hardware and software upgrades and training provided as necessary.

6. A PC based data management system with needed accessories such as barcode scanner, flat screen monitor, key board, mouse, and printer.

7. Preferred LIMS Uni-directional interface and internal back-up system.

8. Easy to use software with capabilities to look up results on the samples being processed preferred.

9. Pricing on all consumables necessary to complete volume testing as indicated below.

10. Preferred Horse Radish Peroxidase (HRP) as detection substrate generating chemiluminescent signal.

11. Preferred built in adulteration check in urine specimens

12. Preferred ability to store two reagent lot numbers or curves per assay as well as quality control range information.

13. Preferred Calibration points (9) and calibrators presenting a range or span, which satisfies accreditation requirements for calibration verification with recoverable results.

14. Preferred that software is capable of performing the following functions:

Generation of multiple calibration curves

Storage of multiple calibration curves

Quantification of individual analytes

Generation of Levy-Jennings plots for Q.C.

Multiple report type generation

Data and error traceability

15. Analyzer should handle serum, urine, oral fluids and hair specimens.

16. Preferred user-defined cutoffs for all Toxicology panels.

17. Business hours service (Monday - Friday, 8:00 am – 5:00 pm hours), including all parts, labor, travel expenses, and at least one (1) Preventive Maintenance (PM) per year.

18. Eight (8) hour or next day on-sight service, if the problem cannot be rectified per technical service.

19. Training class for at least one (1) operator at the manufacturer’s training facility, including all room, board and travel expenses.

20. Complete in-house set-up and training including linearity, precision, correlation and reference range studies along with instrument familiarization for operators.

21. Operator friendly maintenance with minimal completion time and minimal delay in testing.

22. BID should be based upon workload statistics below and submitted as Cost-Per-Reportable:

TEST PATIENTS

Urine ETG 237

K2 Spice/Bath Salts 100

Hair Drug Screen 184

Hair ETG 50

Future Testing Patient

Urine Drug Screen* 4378

* Currently under Chemistry Agreement

Desired Testing/UA Patient

Cotinine 1200

Olanzapine 30

Clozapine 250

Seroquel 30

Wellbutrin 30

The above patient numbers are representative of past twelve (12) months, (02/2014-01/2015), of operation. The majority of “runs” take place Monday thru Friday. However, coverage during the evenings and weekends may necessitate additional “runs” at any given time.

VENDOR INFORMATION

1. Vendor name:

2. Name and numbers of contact person for inquiries on your Quote response:

Name:

Telephone number :(______) _____ _______

Toll free/collect number :(______) _____ FAX number :(______) ____________

E-Mail address_

3. Name and numbers of contact person for orders if an award to your company is subsequently made:

Name: ___

Telephone number :(______) ____________

Toll free/collect number :(______) _____ FAX number:(______)____________

E-Mail address_