DQ FAAA 2017-78 Deionized Water System Maint & Repair

The Colorado Department of Public Health & Environment (CDPHE), Laboratory Services Division (LSD), issued a Documented Quote solicitation (DQ FAAA 2017-78) for Laboratory Deionized Water System Maintenance and Repair Services to support seven testing laboratories at its Denver location. The procurement seeks a qualified vendor to provide comprehensive ongoing maintenance, repair, and emergency services for the deionized water system, including semi-annual pre-filter and post-filter replacements, monthly reverse osmosis pre-filter installations, annual UV lamp replacements, twice-yearly mixed bed servicing, annual system sterilization and flushing, annual filter membrane cleaning, water softener resin checks and replacements, and emergency response services. Vendors must submit monthly preventive maintenance cost estimates, regular hourly rates (Monday through Friday, 8:00 a.m. to 5:00 p.m.), and emergency hourly rates not to exceed 1.5 times the regular rate, with a preferred emergency response time within two hours. The contract term consists of an initial one-year period with options to renew for four additional one-year periods, potentially extending to five years total, with pricing remaining firm for the first year and subject to adjustments not exceeding the Denver Consumer Price Index in subsequent years. Critical deadlines include a written inquiry deadline of July 26, 2016, a mandatory pre-bid walkthrough on August 2, 2016 at 10:00 a.m. at 8100 East Lowry Boulevard in Denver (with vendor registration required by August 1, 2016), an additional written inquiry deadline of August 4, 2016, and a quotation submission deadline of August 16, 2016 at 2:00 p.m. MDT in hard copy format (one original and three copies). Minimum vendor qualifications include Colorado Secretary of State registration, VSS registration, five years of documented experience in deionized water system maintenance in laboratory settings, annual CBI background checks for all employees, three professional references, and insurance requirements including Workers' Compensation, Commercial General Liability ($1,000,000 each occurrence), and Automobile Liability ($1,000,000 combined single limit), with the State named as additional insured.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting responses to disadvantaged enterprise categories, suggesting the procurement is open to all qualified vendors meeting the stated minimum requirements. No incumbent vendors or current contractors are identified in the solicitation materials. Bidders must comply with standard State of Colorado purchase order terms and conditions, including employment eligibility verification through the E-Verify Program, cyber security policies, and intellectual property provisions vesting all work product exclusively with the buyer. The facility security requirements mandate that all vendor personnel complete security procedures, including identification verification and temporary badge issuance, with LSD staff providing escort services during all facility access. No specific budget range or award value is disclosed in the solicitation documents; however, vendors are required to provide detailed cost proposals for evaluation. The contract is contingent upon appropriation and availability of funds for financial obligations payable after the current fiscal year, with an estimated contract effective date of September 1, 2016.