DQ ACC 15-0401 Audio Video ACC Classroom Project

Arapahoe Community College (ACC) in Littleton, Colorado, issued a Documented Quote (DQ) solicitation for Audio-Video Classroom Upgrades across 13 classroom spaces on April 2, 2015, with quotes due by April 16, 2015, at 11:00 AM Mountain Time. The procurement encompasses the purchase and installation of comprehensive audio-visual equipment including Extron control systems, Da-Lite electric projection screens, Epson PowerLite projectors, amplifiers, transformers, HDMI cables, mounting hardware, speaker cables, and structured cabling components. Installation and integration services are required in 10 of the 13 designated rooms, with ACC handling installation in the remaining three rooms, and the project must be completed, invoiced, and paid no later than June 30, 2015, with installation scheduled during the semester break of May 11-26, 2015, or on Fridays immediately before and after that period. Prospective vendors were permitted to request facility walk-throughs no later than April 9, 2015, to assess the specific room configurations documented in the attached diagrams for Rooms A1420, A2130, A2210, M1800, M1850, M1900, M4080, M4150, M4660, and M4780. Quotes must be submitted via email to stephen.rosenthal@arapahoe.edu or by fax to 303-797-3942, include the quote number in the subject line, and be completed on the provided quote form with unit prices and extended prices organized by room and category (Audio, Control, Video, Rack Mount Equipment, and Labor). All deliveries must be FOB Destination to ACC's campus at 5900 S. Santa Fe Drive, Littleton, Colorado 80120, with specification of exact brand and model numbers as listed, no substitutions permitted, and vendors required to provide warranty information for parts and labor, confirm delivery and installation timelines, and specify payment terms. ACC will evaluate bids primarily on unit pricing while considering payment terms, delivery dates, and other pertinent factors, and reserves the right to accept or reject quotes on individual items or in their entirety and adjust quantities based on available funding.

The solicitation encourages participation from minority-owned, women-owned, and Service Disabled Veteran Owned Small Businesses, though no specific set-aside percentages or restrictions limiting participation to these categories are documented. No incumbent vendors or current contractors are identified in the solicitation materials, and no specific budget allocation or award value range is provided in the available documentation. The project will be subject to State of Colorado Purchase Order Terms and Conditions upon contract award. While the product specifications detail comprehensive audio-visual system components across multiple rooms, the solicitation does not specify overall contract value, individual room budgets, or quantity breakdowns that would allow potential bidders to estimate the total procurement value. Vendors should note that delivery as FOB Destination and the compressed timeline from quote submission through June 30 completion require coordination of procurement, manufacturing, shipping, and installation activities within a four-month window.