DPW Utility Management Services

Waukesha County, Wisconsin Department of Public Works is issuing Request for Proposal No. 2026012 for Utility Management Services on an as-needed basis. The primary objectives are to verify utility compliance with Waukesha County-approved utility permits and provide as-built documents upon completion of permitted work. The scope of services includes pre-construction utility coordination, utility construction monitoring, field inspection and documentation of all utility operations, preparation of CAD-based as-built utility plans, daily documentation and progress reporting, traffic control oversight, public liaison services, and coordination with contractors and utilities throughout project execution. The selected consultant must designate a qualified Project Engineer to serve as the primary on-site supervisor and liaison to the county's designated Program Manager. Deliverables include comprehensive documentation, progress reports, and finalized as-built plans prepared in CAD format. Evaluation criteria are weighted as follows: firm experience and qualifications (10 percent), staff experience and training (35 percent), response to scope of services (30 percent), and cost (25 percent). Key dates include preliminary questions due by April 23, 2026, at 2:00 p.m. CST/CDT; an amendment issuance by April 27, 2026, at 4:30 p.m. CST/CDT; proposal submission due April 30, 2026, by 2:00 p.m. CST/CDT; potential interviews on May 11, 2026; Finance Committee approval on May 20, 2026; and contract execution on May 29, 2026.

Respondents must be registered on the Wisconsin Department of Transportation's Roster of Eligible Engineering Consultants and registered to conduct business in Wisconsin with the Department of Financial Institutions. Sub-consultants must be Wisconsin-licensed and in business for a minimum of five years. All required insurance coverage must be maintained, including workers' compensation, commercial general liability with $1,000,000 limits, automobile liability with $500,000 combined single limit, umbrella liability with $1,000,000 limits, and professional liability/errors and omissions insurance with $500,000 per occurrence and pollution coverage, with Waukesha County named as additional insured on applicable policies. The initial contract term runs for one year from June 1, 2026, through May 31, 2027, with options for four additional one-year renewals subject to mutual agreement and fund appropriation. Compensation is based on firm fixed hourly rates for the anticipated 1,000 hours per one-year period, with all fees inclusive of personnel costs, reimbursable expenses, transportation, communications, overtime, insurance, and CAD equipment. The county will retain 10 percent of the maximum compensation amount until project completion and acceptance of all deliverables, with the county preferring payment via P-Card (Visa). No minimum or maximum number of hours is guaranteed under this contract, and the county reserves the right to cancel subsequent years of work by April 15th without obligation to pay for cancelled work.