DOTD Treated Timber Poles(D04)

The Louisiana Department of Transportation and Development (DOTD) is soliciting bids for a procurement of treated timber poles through a Fax Bid solicitation (RFx Number 3000025392) specifically for Bossier Parish's District 04 location. The procurement requires 20 timber poles with precise specifications: 35-foot long poles, 23-inch circumference, Class 3, and .80 CCA (Chromated Copper Arsenate) treatment. Bid responses are due by September 9, 2025, at 11:59 PM CST, and must be emailed to adrian.stallone@la.gov with the RFx number in the subject line. Delivery will be made to 6594 Hwy 792, Castor, LA 71016, with vendors required to contact Michael Nelson or Gina Conly at least 24 hours prior to delivery. Deliveries are only accepted Monday through Friday from 7:00 AM to 2:00 PM. Vendors must ensure their treatment plant follows a Quality Control program and notify the DOTD Timber Inspector before shipment. The award will be made to one successful bidder meeting all requirements, with no split awards considered.

The solicitation includes a U.S. Preference form that provides a five percent price preference for materials manufactured domestically, governed by Louisiana Revised Statute R.S. 39:1604.7. To qualify for this preference, vendors must certify that their products are manufactured in the United States through a comprehensive process including manufacturing, final assembly, processing, packaging, and testing within U.S. territories. The preference applies when domestic products are equal in quality to international alternatives and meet specific conditions, such as not exceeding international bids by more than five percent. Vendors must be registered in LaPac prior to bid submission and are encouraged to use Electronic Funds Transfer (EFT) payments. The DOTD emphasizes that all timber poles must be separated on the delivery truck to allow off-loading with a small forklift. While no specific budget range is mentioned, the procurement is for 20 timber poles, suggesting a moderate-scale contract for the parish's infrastructure needs.