DOR Enhanced Collection and Compliance Tools

The Rhode Island Department of Revenue, Division of Taxation is seeking vendors to provide enhanced collection and compliance tools to improve state revenue and taxation processes through a competitive Request for Proposal (RFP25004877). The procurement aims to acquire technological solutions that can enhance the state's ability to collect taxes and ensure compliance with existing tax regulations. Vendors must submit comprehensive proposals demonstrating their capability to deliver advanced collection and compliance tools through the Ocean State Procures system. The RFP requires separate technical and cost proposals, with a focus on innovative solutions that can streamline taxation processes and potentially increase revenue collection efficiency. Key dates include a vendor Q&A period from October 30 to November 14, 2024, with proposals due by December 3, 2024, at 3:00 PM EST. The initial contract period will begin approximately February 1, 2025, for thirty months, with potential renewal options for two additional 24-month periods contingent on vendor performance and funding availability. Evaluation criteria will encompass technical merit, cost considerations, and proposed implementation strategies.

The solicitation strongly emphasizes participation from minority-owned (MBE), women-owned (WBE), and disability-owned business enterprises (DisBE), with vendors receiving evaluation points based on their proposed ISBE (Inclusive Small Business Enterprise) utilization rates. Vendors must maintain specific insurance coverages, including $1,000,000 in general liability coverage, workers compensation insurance, and Information Technology Cyber/Privacy coverage. Registration in the Ocean State Procures system is mandatory for proposal submission, and all potential vendors must complete required documentation, including a Supplemental Bidder Attestation Form and ISBE participation documentation. While specific budget ranges are not explicitly stated, the comprehensive nature of the RFP suggests a significant technology procurement with potential for substantial contract value. The state reserves the right to award the contract based on cost alone or to reject any or all proposals, with final contract awards subject to the availability of appropriated funds. Pricing for proposed solutions must be firm and fixed, with potential adjustments only as specifically indicated in the proposal.