DOR-073-22 Hard Drive Destruction

The Oregon Department of Revenue (DOR) has issued a Request for Quote (RFQ) for hard drive destruction services, targeting Marion County and seeking a qualified vendor to securely destroy approximately 300-400 hard drives annually. The procurement specifically requires a contractor capable of destroying hard drives containing Federal Tax Information (FTI) in strict compliance with IRS and state regulations. Key requirements include maintaining NAID certification throughout the contract term, providing a comprehensive project timeline and plan, and submitting three references from similar projects completed within the past 48 months. The RFQ (DOR-073-22) was posted on May 13, 2022, with quotes due by May 27, 2022, at 3:00 PM Pacific Time. Evaluation criteria will focus on the bidder's experience, expertise, and overall "Best Fit" for the agency's needs. The contractor must provide all-inclusive pricing with no additional cost reimbursements, and the agency reserves the right to negotiate contract terms and conduct facility inspections.

No specific set-aside designations or restrictions on responding organizations were explicitly detailed in the documents. The contract term is five years, with no incumbent vendor information provided. While no specific budget range was listed, the scope involves destroying 300-400 hard drives annually, suggesting a moderate-scale service contract. The successful vendor must demonstrate robust information security protocols and comply with federal and state regulations regarding destruction of sensitive electronic media. Pricing must be comprehensive, with no additional travel or incidental expenses reimbursed. The contractor will be responsible for executing a secure destruction process that meets stringent information protection standards, with the potential for ongoing annual service based on the department's hard drive disposal needs.