DOP Thermal X-Ray

The Illinois State Police (ISP) is procuring four hand-held Viken Backscatter & Transmission X-Ray System Devices through a competitive bidding process for the Division of Patrol, specifically targeting portable imaging systems designed to help law enforcement quickly scan vehicles, packages, and other items for contraband detection. The procurement, identified as solicitation number 25-493ISP-OPERA-B-47807, is exclusively accepting electronic submissions through BidBuy, with bids due on June 6, 2025. The X-Ray systems include advanced features such as an Android-based application, software updates, training services, extended warranty, and customization options like automatic lead detection and dual-trigger X-ray emission. Delivery is required by June 30, 2025, to the ISP headquarters in Springfield, with the contractor responsible for replacing any damaged shipments within three business days. Evaluation criteria will focus on responsiveness, responsibility, and pricing, with the state intending to award to the lowest priced responsive and responsible bidder. The contract will have an initial term commencing upon the last dated signature and ending on August 5, with a maximum total term not exceeding ten years.

The procurement opportunity appears to have potential set-aside considerations for small businesses and may include minority contractor initiatives, though specific details are not explicitly outlined in the provided documents. Vendors must be registered and authorized to conduct business in Illinois, and will be required to complete comprehensive vendor disclosure forms, including the Illinois Procurement Gateway (IPG) Active Registered Vendor Disclosure. The documentation suggests potential preferences for domestic product procurement and compliance with state and federal regulations. While a specific budget range is not definitively stated, vendors must provide firm pricing and will be required to demonstrate proof of being a factory-authorized distributor prior to bid award. Additional requirements include submitting detailed documentation such as vendor disclosures, business enterprise program utilization plans, and electronic attachments in accessible formats. The state reserves the right to reject any or all bids and request additional information, with the final contract award to be determined based on the best interests of the state.