Doors, Measurement, Door Cut Sheets, and Door Frame Supplier

UW Medicine Supply Chain, on behalf of Harborview Medical Center and the University of Washington Medical Center, is conducting a Request for Qualifications and Quotations (RFQQ) No. 1887 to establish a pool of qualified vendors for door-related products and services across multiple Washington state jurisdictions. The procurement seeks suppliers of Acrovyn Doors, Wood Doors, Bifold Doors, Hollow Metal Frames, Swing and Sliding Doors, Knockdown Frames, and associated hardware. Vendors must demonstrate at least five years of experience in supplying doors, frames, and hardware, preferably with Door and Hardware Institute membership. Key deliverables include onsite measurements, accurate cut sheets, and compliance with National Fire Protection Association (NFPA) 80 standards for fire doors. The evaluation criteria will encompass technical approach, environmental sustainability, project team, proposed fees, firm experience, and references. Key dates include a bidders' questions deadline of June 13, 2025, with UW Medicine responses due by June 27, 2025, and proposal submissions due on July 11, 2025. Top finalists will be notified by July 21, 2025, with the apparent successful bidder identified by July 28, 2025, and Best & Final Offer Presentations/Interviews scheduled for the week of July 28, 2025.

The solicitation encourages participation from Minority and Women's Business Enterprises (MWBE) and small businesses, with a strong emphasis on environmental sustainability. Pricing will be structured with a percentage markup on dealer's cost, requiring vendors to complete a detailed Excel spreadsheet listing door manufacturers and their markup rates. The contract period is initially set from June 16, 2025, through June 15, 2027, with UW Medicine reserving the right to extend the contract for up to three two-year extensions and one one-year extension, potentially extending the total contract term to nine years. While no specific incumbent vendors are mentioned, the procurement includes a comprehensive sustainability questionnaire with 24 detailed questions evaluating vendors' green purchasing policies, environmental responsibility, and sustainable business practices. Though no explicit budget range is provided, the solicitation covers a wide geographic scope including multiple counties and cities across Washington state, suggesting a potentially significant procurement opportunity for door and frame suppliers. The contract will likely involve multiple vendors creating a competitive pool from which UW Medicine can select suppliers based on their qualifications and sustainability credentials.