DoIT Vans IFB

The Illinois Department of Innovation and Technology (DoIT) is conducting a competitive Invitation for Bid (IFB) for the procurement of up to 15 vans, specifically targeting 5 mini vans, 8 small cargo vans, and 2 large cargo vans to support the department's equipment transportation needs. The solicitation (Bid Number B45472) requires vendors to submit electronic bids through the BidBuy procurement system by December 5, 2024, with a non-mandatory pre-bid conference scheduled for November 20, 2024. Bidders must provide detailed vehicle specifications and pricing for each vehicle category, with the state intending to award contracts to the lowest priced responsive and responsible bidders. The contract requires successful vendors to deliver vehicles within 30 days of contract execution, with deliveries to be made on weekdays during business hours at a specified location. Evaluation criteria will focus on pricing, vehicle specifications, and compliance with the detailed requirements outlined in the solicitation documents. The initial contract term is 180 days, with a potential maximum term of 10 years, and includes standard state terms and conditions.

This procurement is specifically designated as a small business set-aside, meaning only registered small businesses are eligible to participate in the bidding process. The State of Illinois encourages the use of Illinois-manufactured products and provides opportunities for local vendors. Vendors must complete comprehensive vendor disclosure forms, including certifications related to business operations, political contributions, and compliance with state regulations. The potential award value is not explicitly stated, but the procurement involves a one-time purchase of up to 15 vehicles across three categories. Bidders must provide detailed documentation, including vendor disclosures, utilization plans, and vehicle information, and must comply with various state procurement regulations. The contract includes provisions for potential termination, is contingent upon fund availability, and requires vendors to meet specific insurance and business operation standards. Pricing will be evaluated independently for each vehicle category, allowing multiple vendors to potentially be awarded contracts for different van types.